Legal Secretary

Legal Secretary

This position provides administrative and secretarial support for multiple attorneys within the Costa Mesa Office of the General Counsel, utilizing knowledge of legal procedures and terminology. The person in this position must be able to work in a high-volume environment which stresses a high degree of productivity. Primary responsibility is the preparation, review and processing of various legal pleadings and correspondence plus managing the legal calendar for multiple attorneys.

Responsibilities:

• Prepare, in compliance with court rules, legal documents relating to legal matters.

• Documents may include but are not limited to: summons, complaints, motions, notices, court forms, pleadings, and legal opinions.

• Create and proofread legal documents, reports, and letters utilizing legal software applications and by following marginal notes and attorney instructions.

• Input into case management system all data contained in the legal file such as correspondence, notices, legal documents, billing, and expenditures.

• Make necessary corrections, update information, and respond to inquiries.

• Manage attorney calendar(s) by scheduling and confirming appointments and court appearances. Resolve calendar conflicts when necessary. 

• File correspondence and legal documents in compliance with law office standards.

• Maintain and monitor a comprehensive diary system for litigated files to ensure compliance with statutory requirements.

• Process all mail in compliance with law firm standards.

• Maintain technical files and records including comprehensive and detailed documentation. Prepare reports and payment drafts.

Qualifications:

• High School diploma, GED, or equivalent certificate required. Post-secondary business program preferred.

• Minimum of three to five years related secretarial and/or legal experience required. Experience using accepted legal support and office organization practices.

• Minimum typing speed of 55 - 60 corrected words per minute preferred.

• Moderate ability to express ideas clearly, effectively, and persuasively required - both orally and in writing.

• Advanced experience with personal computer and other office equipment required. Moderate proficiency in Microsoft Word and Outlook and ability to use provided computer technology to enhance the quality of work and programs highly desired.

• Advanced ability to compose, prepare, proofread, and type correspondence required.

• Moderate general knowledge of legal terminology and court procedures.

• Strong behavior competencies related to results orientation, customer service, continuous improvement, teamwork and collaboration, and value of diversity highly desirable.

Remarkable benefits:
•    Health coverage for medical, dental, vision
•    401(K) saving plan with company match AND Pension
•    Tuition assistance
•    PTO for community volunteer programs
•    Wellness program
•    Employee discounts

The Automobile Club of Southern California is part of the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity – we win. All of Us! With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.

“Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.”

AAA is an Equal Opportunity Employer

The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.