Human Resources Coordinator

Human Resource Coordinator

Human Resources Coordinator

Location: San Diego, CA

 The Role:

AbacusNext is looking for a versatile Human Resources Coordinator who can assist with the day-to-day office duties of our San Diego office and provide HR operational support to the human resources department. The ideal candidate for this position is an organized, detail-oriented individual who can manage multiple projects at once in a fast-paced environment. The ideal candidate is a team player who is willing to assist with all areas within the human resources department and interested in career growth.

Hybrid/Work from Home Flexibility:

This role is open to candidates who currently reside in San Diego, CA only. This role is a Hybrid role which means a minimum of one day will be worked in our San Diego office per week with the remainder working remote from home in San Diego. This role will require flexibility to report to our San Diego office on additional days as needed.

Our Industry: Technology for Small and Medium Size Business (SMB):

AbacusNext is an industry-leading vertical SaaS provider for the compliance-focused Professional Services market. We provide purpose-built, cloud-based solutions for small and medium-sized Legal and Accounting firms to support a secure and cloud-enabled practice. Our highly differentiated cloud infrastructure puts customers’ business data and vital applications into a virtual workspace accessible anywhere, anytime, and from any device.  www.abacusnext.com

Organizations seeking growth rely on us to accelerate their digital transformation—whether Private cloud, Application cloud, Public cloud (SaaS), or on premise. More than 100,000 users worldwide benefit from the most complete product portfolio in the industry, including practice management and case management solutions, tailored cloud options, document automation, and payment processing. We deliver technology outcomes for our customers that help them grow, evolve, and better serve their clients.

Our Culture: Cutting-edge cloud technology with market needed capabilities:

We know that creativity doesn't happen on-demand. Developing cutting-edge cloud technology takes great minds and talented people working together in a collaborative environment. That is why we are committed to fostering an innovative, agile company culture.  We encourage our teams to come together and experiment with new concepts, research new approaches and test out new technologies. We believe that being part of our team will make a difference in the world.

Our Mission: Technology and services for SMB customers to run their business:

To provide professionals in highly-regulated industries the technology and services they need to run their business—anytime, anywhere. We are with our customers every step of the way, helping them grow, evolve, and better serve their clients.

Your Mission:

The Human Resources Coordinator is a vital contributor in administering HR processes across the company while serving as a superior role model for professional behavior. The ideal candidate for this position provides strategic support to the human resources team and is an organized, detail-oriented individual who can manage multiple projects at once in a fast-paced environment.

Responsibilities:

• Acts as first-level contact for 200 employee base on questions related to HR policies, benefits, and other employee-based processes
• Helps manage appropriate workplace behavior, ensures compliance and contributes to a positive employee experience
• Handles confidential information and exhibits personal integrity
• Conducts research, makes recommendations, and ensures professional due diligence when escalating issues and responding with emotional intelligence
• Serves as liaison between employees and insurance providers to research issues and provide solutions
• Ensures federal and state regulations and benefit plan provisions are followed
• Manages the Out of Office Distribution List by responding appropriately to employees and management and escalating issues as needed
• Assists with employee relations and reacts using professional judgement
• Coordinates weekly onboarding of newly hired employees and manages new hire documentation in HRIS system
• Administers I-9 and E-Verify process for all new hires
• Assigns Sexual Harassment Prevention training, conducts monthly audits to ensure 100% completion and reconciles invoices before making payment
• Audits Security compliance monthly
• Coordinates 60 Day New Hire Mixer
• Responds to Verification of Employment requests for current and past employees
• Files documents into appropriate employee files
• Reviews and responds to EDD notices
• Posts New Hire and Promotion Announcements in MS Teams channel
• Completes PAF’s for terminations and other personnel changes which impact payroll
• Assists recruiting and assigns Pre-Hire Assessments to applicants
• Pulls reports including the IT Active Directory
• Supports the HR department in implementing programs to help improve the employee experience
• Assists with the preparation of performance review process
• Participates in administrative staff meetings and attends other meetings and seminars
• Maintains company organization charts and employee directory
• Assists with processing of terminations and conducts exit interviews for employees separating from the company
• Maintains records of personnel-related data in the HRIS system and ensures all employment requirements are met
• Coordinates training sessions and seminars
• Schedules meetings as requested by HR Team
• Prepares correspondence as needed
• Performs other related duties as assigned

Office responsibilities and duties:

• Follows office workflow procedures to ensure maximum efficiency
• Administers health screenings using Clear To Go app due to COVID-19
• Responsible for communication to and from Eastgate Distribution List
• Oversees vendor relationship management
• Processes mail
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Monitors office supplies inventory and place orders
• Maintains a clean and organized office environment
• Maintains the stock levels for office and break room supplies and submit purchase requests to management when necessary

Employee engagement:

• Contributes to a positive employee experience, creating an engaged work culture.
• Coordinates and plans company social (onsite & virtual) events
• Runs employee appreciation program and responds to appreciation emails sent from clients and peer to peer recognition emails
• Responds to employee life events on behalf of company – loss of family member, marriage, birth of baby, etc.
• Responds to Gift Cards requests and orders as approved
• Facilitates employee engagement programs on a monthly basis
• Coordinates virtual wellness events

Required Skills/Abilities:

• Superb verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Superior organizational skills and attention to detail.
• Working understanding of human resources principles, practices, and procedures.
• Outstanding time management skills with a proven ability to meet deadlines.
• Ability to function well in a fast-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelor's degree in human resources or related field and/or equivalent experience
• At least 3-5 years HR related experience required

Benefits:

• Medical, Dental, Vision, Life Insurance, and Supplemental Insurance
• 401k
• Flexible PTO
• Sick Days

Employee Perks:

• Professional and Financial Growth
• Great culture and environment
• Social, Health, and Wellness Events (now all virtual)
• Anniversary Gifts
• Birthday Time Off
• Employee Assistance Program
• Employee discount program through TicketsAtWork
• 15% Off Gunnar Optik Eyeware

Equal Employment Opportunity: AbacusNext is an Equal Opportunity, Affirmative Action Employer.