What are the responsibilities and job description for the Administrative support position at Abbott?
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.
Our 114,000 colleagues serve people in more than 160 countries.
Administrative Assistant II for our Abbott Park, IL location.
The primary function of this position is to provide advanced administrative support to a Divisional Vice President of Global Compliance and Quality Operations.
May provide backup support to higher-level management as needed.
What You’ll Work On :
- Responsibilities include all administrative functions of the department : answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting / event planning, creating, or modifying business documents, preparing presentations from source materials, handling teleconference, and acting as a liaison for remote access issues.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Orders business cards and stationery.
- Uses intermediate to advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train / coordinate work for new administrative assistants.
- Consistently interacts with high-level executives.
- Intermediate to advanced knowledge and understanding of business processes and requirements.
- Frequently handles confidential or business-sensitive information.
- Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts.
- Primary point of contact for manager’s schedule.
EDUCATION AND EXPERIENCE YOU’LL BRING
Minimum Qualifications :
- Bachelor’s Degree Diploma or equivalent.
- 3 years of administrative experience or equivalent.
- Operates with general instruction and some supervision.
- Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus.
Preferred Qualifications
ARIBA Symphony experience
The base pay for this position is $22.00 $44.00 per hour. In specific locations, the pay range may vary from the range posted.
Last updated : 2024-06-28
Salary : $22 - $44
