Administrative Coordinator

Ability KC builds brighter futures for children and adults with disabilities through medical, educational, and vocational therapeutic services. The depth, breadth, and continuum of expertise within the Ability KC team is internationally recognized through multiple accreditations and more importantly through the achievement of milestones by the individuals and families served. The Ability KC mission and culture is founded upon legacy that continues to innovate and evolve through the connectedness of team, those served, families and caregivers, referral and partner organizations, supporters, volunteers, and community. Ability KC is a designated comprehensive outpatient rehabilitation facility (CORF) since 2002, accredited by the Commission on Accreditation of Rehabilitation Facilities since 1971 and accreditation with National Association for the Education of Young Children.

Ability KC is a leading of hub of therapeutic services supporting the continuum of disabilities across ages. From our goal-oriented approach in services to our long-range planning, our teams are continually looking towards building a foundation of success for those we serve and our organization today and into the future. As we look ahead to the next chapter in our history, we envision a more inclusive community that prepares individuals of all varying abilities to fully participate and contribute to our community. We envision communities that are more adaptable, more inclusive, and stronger as individuals and their families’ partner with Ability KC for every transition in life.

JOB OVERVIEW

Reporting directly to the Executive Director/CEO, the Administration Coordinator will provide executive support to the Executive Team (CEO, COO, CIO, CFO) on a daily basis. Will effectively communicate with Executives, Board members, donors, customers and staff by analyzing situations accurately and adopting an effective course of action. The Administrative Coordinator will prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. This individual will be detail oriented, accurate and able to act autonomously with minimal supervision. The Coordinator will possess a high level of organizational, time management, and customer relations skills. He/She will provide support and project management for a range of initiatives in which the Executive Team plays a lead role.

As a liaison to the Board of Directors, the Coordinator will maintain board confidence and protect operations by keeping information confidential. The Coordinator will provide support to the Board and board committees by scheduling and arranging meetings, compile and distribute materials, attend meetings, prepare meeting minutes, and maintain corporate documents. Will collect, scan and upload documents following set procedures and will conduct routine verification to ensure integrity of document system. The Coordinator will notify pertinent staff and Board members of updated documents and how to access them.

EDUCATION:
Minimum of a bachelor’s degree.

EXPERIENCE:
Minimum of five years experience in supporting executives, preferably in a non-profit organization.

KNOWLEDGE/SKILLS/LICENSURE/CERTIFICATION:
Good interpersonal and organizational skills and the ability to communicate effectively both verbally and in writing required. Excellent analytical and problem solving skills. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Microsoft Teams, Adobe Acrobat, and Social Media web platforms. High level or organizational, time management and customer relations skills.

ROUTINE CONTACTS:
Routine contacts include Board of Directors, organizational leadership to staff, physicians, patients, case managers, students, visitors, physician office staff, patient’s family members/support system, insurance companies, employers, community organizations and equipment/supply vendors. This position shall have access only to patient or client Protected Health Information on a need-to-know basis (only that Protected Health Information that is required to perform the job duties described in this job description.)

Job Type: Full-time

COVID-19 considerations:
All employees must wear a mask and practice social distancing. Work is within a health care facility and subject to government mandates.