Admin Coordinator

Position Summary

The Admin Coordinator will be responsible for some or all the following: administrative/clerical document control, new hire training, employee relations and other duties as assigned.

Job Duties

• Assist team with reporting, HR functions, payroll, invoicing, safety, and communicate with the client on a regular basis.
• Distribute all incoming work orders (dispatch work orders to be taken care of by the day crew and put all other work order for the night crew in the corresponding date)
• Send/receive work orders via email/PDF format
• Check daily reports and follow up on any issues that need to be addressed or sent to the client.
• Review work order completion notes from prior shift, update manager notes in database, and make sure all work orders are closed.
• Check and respond to all emails. All messages received from the client should be responded to first
• Maintain confidentiality and file paperwork accordingly
• Monitor and track PO numbers and supplies on logs
• Must be available to have some flexibility to work occasional evenings and weekends for special projects
• Take notes during employee meetings and provide updates to staff as needed.
• Keep calendars up to date and schedule appointments

Minimum Qualifications

• High School Diploma/GED
• Bi-lingual in English and Spanish preferred.
• Must be fluent in reading, writing, and speaking.
• Must have at least 3 years of office experience
• Strong user of Microsoft Office Suite (especially Word, Excel, and PowerPoint)
• Excellent customer service and communication skills 

Preferred Qualifications

• Experience with HR, safety, payroll, and/or invoicing preferred
• Ideal candidate will strive to go above and beyond the job description to assist team as much as possible

Hourly Pay: $24.00/HR

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Shift: Dayshift

Benefit Information: ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Front Line Team Members | (Programa de Beneficios de ABM)

**  NO RELOCATION OFFERED