What are the responsibilities and job description for the Administrative Assistant position at ABM US?
PAY: $23.00 Per Hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit 2024-Recruitment-Staff-Mgmt-11.6.23.pdf (abm.com)
POSITION RESPONSIBLITIES
• Work Order Management:
◦ Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
◦ Track the progress of work orders and maintain accurate records within the system.
◦ Generate reports on work order status for project managers and clients as needed.
• Project Support:
◦ Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
◦ Organize and maintain project documentation, ensuring all files are up to date and accessible.
◦ Help coordinate project logistics and resource allocation as directed by the Project Manager.
• Client & Vendor Relations:
◦ Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
◦ Support the coordination of vendor services, ensuring that vendor relationships are well-managed and service agreements are adhered to.
◦ Assist in preparing and distributing communication to clients and vendors regarding project updates, changes, or issues.
• General Administrative Duties:
◦ Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.
◦ Assist in the preparation of reports, presentations, and documents for internal and external use.
◦ Coordinate travel arrangements and manage expense reports for project staff.
Performs other duties as assigned or requested.
KNOWLEDGE, SKILLS & ABILITIES:
• Two (2) plus years of experience in an administrative or assistant role, preferably in a project management environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with work order management software is a plus.
Desired Skills:
• Ability to manage competing priorities and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Familiarity with vendor management and client communication.
Salary : $23
