Human resource assistant

Summary

AC Transit is looking for a talented and passionate individual to handle onboarding and recruiting for AC Transit's extremely busy Talent Acquisition department.

This position works in an incredibly fast paced environment and will be responsible for onboarding new employees such as bus operators, mechanics and service employees.

This position will also handle full cycle recruitments and work cross functionally with other areas in Human Resources.

This is an excellent opportunity to work for the largest bus agency in California. In addition to working with some of the best in the business, AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending and a 457 savings plan.

Representative Functions

• Screens applicants for minimum qualifications based on applications, supplemental questionnaires, and other required documentation.
• Organizes recruitment efforts, including resume searches, strategic recruitment planning, placement of advertising and promotional announcements, administration of examinations, and writing of job announcements and application materials.
• Administers employment selection tests, trains evaluators and interview panels, reviews scoring, explains tests and examination results and procedures to applicants, and may participate in the development of tests by using test item banks, writing items, and performing item analysis.
• Conducts reference checks of potential employees, and submits information for background investigations and responds to results by taking appropriate action.
• Processes personnel requisitions, and conducts seniority "bid" recruitments.
• Establishes and maintains confidential files and records, and performs administrative tasks such as data entry, and the writing and distribution of correspondence and other documents.
• Coordinates arrangements and develops agendas and timetables for meetings, conferences, appointments, or other activities related to the assigned unit, and may take meeting minutes.
• Responds to requests from District staff, job applicants, and the general public for information, and provides information and written materials consistent with department policies and confidentiality requirements.
• Establishes and maintains confidential files and records, and performs administrative tasks such as data entry, and the writing and distribution of correspondence and other documents.
• Coordinates arrangements and develops agendas and timetables for meetings, conferences, appointments, or other activities related to the assigned unit, and may take meeting minutes.
• Responds to requests from District staff, job applicants, and the general public for information, and provides information and written materials consistent with department policies and confidentiality requirements.
• Performs other duties as required

Minimum Qualifications

Education / Experience : Depending on District needs, EITHER : Equivalent to a Bachelor's Degree in Human Resources, Industrial / Organizational Psychology, Organizational Development, Public Administration, or a related field.

Completion of an internship or six (6) months entry-level professional experience in Human Resources, or a related field is desired.

OR Equivalent to an Associate's Degree from an accredited college with coursework in Human Resources, business, public administration, organizational development, or a related field, and equivalent to at least two (2) years of full time clerical and administrative work experience that has included human resources functions and procedures.

Additional Information

Physical Requirements : Must maintain the physical condition necessary to : (1) perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment;

2) possess physical mobility in order to transport oneself expeditiously within and between District facilities.

THIS POSITION IS A UNION POSITION, REPRESENTED BY AFSCME

The Selection Process : The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice.

Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and / or performance segments.

Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List.

When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation.

Vaccination Requirement for Candidates Seeking Employment : Alameda-Contra Costa Transit District has implemented a requirement that requires all candidates for District employment to be fully vaccinated for COVID-19, including variants, prior to being employed by the District, subject to limited exceptions.

AC Transit adopted this vaccination policy as an emergency public health response to mitigate the negative public health consequences associated with increased incidence and test positivity rates and the prevalence of new virus variants, including increased hospitalizations, intensive care unit admissions, and deaths.

As such, candidates seeking District employment will be required to : (1) be fully vaccinated (two weeks after completion of the entire recommended COVID-19 vaccination series) and (2) submit a copy of their COVID-19 vaccination card prior to their start date, unless a reasonable accommodation request for a medical or religious exemption has been approved.

Benefits : The transit professionals who call AC Transit home represent the rich cultural diversity of the Bay Area. For more than 60 years, we have been an equal opportunity employer honoring religion, ethnic background, national origin, gender, gender expression, genetic information, disabilities, age, and veteran status.

We are not only an inclusive employer but also offer a comprehensive benefits package rooted in choice, flexibility, and affordability.

Most Benefits are effective the first of the month following your hire date. Employees and eligible dependents have access to the following benefits* :

Medical - Choice of two Health Maintenance Organizations (HMOs) : Kaiser Permanente and Health Net. $10.00 office visit co-pays;

$5.00 - $35.00 prescription co-pays.

Dental - MetLife Preferred Provider Organization (PPO) $50 annual deductible per person / $150 per family; $3,000 per person annual maximum;

preventative care covered at 100%; basic and major care covered at 90%; $4,000 lifetime maximum orthodontia covered at 50%.

Vision - Vision Service Plan - $10.00 copay; eligible for an exam, lenses, frames or contact lenses every 12 months - based on the last date of service.

$200 frame allowance or $120 allowance for contact lenses.

• Employer paid Basic Life Insurance
• Employee paid Voluntary Term Life Insurance
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit
• AC Transit contributes up to $50.00 / month towards an employee's FSA Transit costs
• Free AC Transit Bus Pass
• Federal Credit Union
• Vacation and Sick Leave or Personal Time Off
• Ten (10) paid holidays; 2 paid floating holidays; 1 paid birthday holiday
• Tuition Reimbursement - up to $2500 per fiscal year on approved courses
• Wellness Program
• AC Transit benefits are negotiated and subject to change based on collective bargaining agreements.

As such, he / she may be required to contribute a small portion of annual income towards the cost of his / hers District pension.

ADA Compliant and Drug Free Workplace : The Human Resources Department will make reasonable efforts in the recruitment / examination process to accommodate applicants with disabilities.

If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

In accordance with federal requirements, all job applicants selected for appointments in a safety sensitive position are subject to pre-employment drug and alcohol testing.

A final job applicant will be tested for five prohibited drugs : Cocaine, PCP, Amphetamines, Marijuana and Opiates. During employment, employees holding safety sensitive positions are subject to random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing.

Additionally, in the event of an absence of more than 90 days from a safety sensitive position, pre-employment drug testing will be performed.

Equal Opportunity Employer

Last updated : 2024-03-24

Salary : $50