Payroll Manager

Remote/Hybrid opportunity

Position Summary:

The Payroll Manager is a key member in the Finance department and leads the team which administers payroll for the brands The Emily Program and Veritas Collaborative. The Payroll Manager is responsible for the direction, organization, and administration of the payroll department. Ensures effective operations to achieve organizational and department goals, strategic plans, and service standards. The Payroll Manager is responsible for understanding and ensuring all aspects of payroll processing including payroll taxes are performed with accuracy and timeliness by providing technical support, guidance, and training to the Payroll Specialists. This position is also responsible to ensure all entities are properly set up and enrolled in various state governmental agencies. Ability to handle and maintain highly confidential information in an appropriate manner.

Responsibilities:

• Develops policies, procedures, and workflows to support the consistent application of practices across payroll services and compliance with regulations.
• Oversee and maintain the multi-state biweekly payroll process, which includes, but is not limited to:
  • Monitoring electronic timesheets from non-exempt and exempt employees and prepares upload file to send to external 3rd party processor
  • Maintaining payroll database to reflect changes in earning codes, deduction codes, direct deposit information, and tax jurisdictions

• Ensure accurate and timely processing of payroll updates, including reviewing information on new hires, terminations, and pay rate changes
• Ensure compliance and adherence of federal, state, and local laws, including following best practice methodology
• Processing GL imports to ensure accurate recording of payroll in general ledger software
• Coordinates quarterly and annual payroll tax filings for Federal, State, and local jurisdictions
• Collaborates with internal legal department in State and local tax jurisdiction business establishment
• Main point of contact for HR department and other stakeholder departments in areas related to reporting, FMLA, FLSA, Worker’s Compensation, processes and procedures, and other areas as requested
• Assure payroll concerns related to UKG are addressed and resolved
• Prepares reconciliations and other supporting documentation for annual financial audit, tax returns and worker’s compensation audits
• Produces and maintains identified and requested management reports
• Supports other accounting and management team members as needed, assist with coverage for Payroll Specialists as needed
• Maintains highest level of customer service via courtesy, compassion, and positive communication
• Lead on any necessary maintenance within UKG’s payroll solutions, and assists with testing of new releases or updates
• Provides suggestions and assures departmental efficiencies take place to streamline work processes and increase work quality

Qualifications:

• Bachelor’s Degree in Accounting, human resources, HRIS Management ore related field or equivalent experience required
• 5 years of payroll experience including managing systems and processes. Experience should include demonstrated expertise in project planning and execution; continues improvement and problem-solving techniques; influence skills and customer relationship management
• 3 years of supervisory experience required; must demonstrate an ability to foster high standards and an ability to coach, inspire and lead
• Experience with multiple Payroll/HIRS systems a plus, experience with UltiPro (UKG) highly preferred
• Multi-state and complex organizational structure experience required.

Competencies:

• Extensive payroll knowledge including processes, procedures, and compliance
• In-depth knowledge and expertise in HRIS systems and MS Excel
• Self-starter/self-directed that leads with high energy and passion
• Demonstrated ability to work collaboratively within a team environment
• Ability to communicate clearly and effectively to multiple audiences

• Strong attention to detail and commitment to quality
• Ability to prioritize and adapt to changing priorities
• Strong analytical skills and ability to assess current processes for effectiveness with a focus on the customer’s perspective
• Demonstrated skills in planning, organization, coordination, time management and project management
• Shows passion for our business, clients, and values