Job Posting for Lifestyle Administrative Assistant at Access Management

Why is Access Management an Employer of Choice?

We believe in fostering a positive and supportive work environment that values our employees' well-being. If you're excited about the prospect of joining our team and experiencing these benefits firsthand, we invite you to apply today!

Comprehensive Benefits Package:

Medical/Dental/Vision insurance-Percentage of premium covered by Access Management for all full time positions
Pet Plan
9 paid days off
40 hours PTO available after 90 days of employment
40 hours PTO available after 6 months of employment
Matching 401k plan
$15,000 FREE life insurance available for all fulltime positions with option to purchase additional coverage
Professional development opportunity
Short and long term disability available
Accidental Death and Dismemberment Plan
Hospitalization Plan

The next step you take in your career is to check out our job description and submit your application-let's explore the possibilities together.

We are seeking a detail-oriented and organized Lifestyle Administrative Assistant to support our team with administrative tasks while also assisting in the planning and execution of events. The ideal candidate will possess excellent communication skills, be proficient in multitasking, and have a keen eye for detail. This role requires someone who can effectively manage various responsibilities, ranging from administrative duties to assisting with event logistics, to ensure smooth operations and successful events. Lifestyle or hospitality experience preferred.

Responsibilities:

Event Planning and Coordination:

Collaborate with team members to conceptualize event themes and objectives.
Assist in researching venues, vendors, and suppliers for events.
Assist in managing relationships with vendors.
Assist with coordinating event logistics, including transportation, accommodations, and catering.
Assist in the creation and distribution of event promotional materials.
Manage RSVPs, registrations, and attendee communications.
Provide on-site support during events to ensure smooth execution.

Administrative Support:

Manage phone calls, emails, and correspondence in a professional manner.
Maintain calendars, schedule meetings, and coordinate appointments.
Prepare and edit documents, reports, and presentations as needed.
Assist with data entry, record-keeping, and file management.
Order and maintain office supplies and equipment inventory.

Communication and Correspondence:

Communicate effectively with internal teams, clients, and external partners.
Serve as a point of contact for event-related inquiries and requests.
Distribute information and updates to relevant stakeholders in a timely manner.

Budgeting and Financial Management:

Assist in the development and management of event budgets.
Assist in tracking expenses, process invoices, and reconcile accounts.
Help identify cost-saving opportunities and alternative solutions.

Qualifications:

Experience in event planning and coordination is preferred.
Proven experience as an administrative assistant or similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to work independently and as part of a team.
Detail-oriented with a focus on accuracy and quality.
Flexibility to adapt to changing priorities and deadlines.

Education:

High school diploma or equivalent; additional certification or training in administration or event planning is a plus.

Salary : $15,000

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