What are the responsibilities and job description for the Administrative Program Assistant (Grants) - Internal position at ACCS?
JOB
The Administrative Program Assistant will support the Grants and Sponsored Programs office in developing, organizing, and sustaining the goals of the grant as well as the mission of the college in developing, organizing, and sustaining the mission of the college. The Administrative Program Assistant will adhere to the policies as specified by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook. Salary: Appropriate placement on the Alabama Community College System Board of TrusteesSalary Schedule E3, Grade 4Salary Range $38,215 - $53,976 (12 months, Non-Exempt) Salary step placement is based on experience per Drake State’s practice for awarding salary step credit. Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday
EXAMPLE OF DUTIES
The Administrative Program Assistant shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees, the Drake State Community and Technical College Faculty and Staff Handbook, and the provisions stipulated in the grant.Provide clerical support for the Grants officeSchedule and arrange all meetings, appointments, and travel plansAssist with monitoring grant progress over timeProvide general secretarial and clerical assistance, including typing correspondence Receive and handle communications, including electronic communications, correspondence and telephone calls Assist the assigned office in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and disseminationDemonstrate strong verbal and written communication skillsSubmit reports to supervisor as requestedAssist with conference and event planning and event organizationOrder and maintain materials and suppliesMaintain files for pending purchases and track backorders, receive and distribute supplies, receive invoices and process through the Business OfficeDocument and maintain participant information and grant reports Maintain departmental records for students who receive loaner IT equipment/supplies Retain and submit documentation as requested to support grant implementation, accountability, and accreditation effortsPerform other work-related responsibilities as assigned by the Director of Grants and Sponsored Programs and/or PresidentJob description may be modified or altered at any time by management.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following: An on-line applicationCurrent resumeCopy of college transcripts (Transcript must confirm applicant meets educational requirements.)Application materials must provide documentation that the applicant meets all minimum qualifications.Background Check RequirementIn accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a non-refundable fee of $24.40 for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. IMPORTANT INFORMATIONApplicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits. All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security. Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210. The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
The Administrative Program Assistant will support the Grants and Sponsored Programs office in developing, organizing, and sustaining the goals of the grant as well as the mission of the college in developing, organizing, and sustaining the mission of the college. The Administrative Program Assistant will adhere to the policies as specified by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook. Salary: Appropriate placement on the Alabama Community College System Board of TrusteesSalary Schedule E3, Grade 4Salary Range $38,215 - $53,976 (12 months, Non-Exempt) Salary step placement is based on experience per Drake State’s practice for awarding salary step credit. Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday
EXAMPLE OF DUTIES
The Administrative Program Assistant shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees, the Drake State Community and Technical College Faculty and Staff Handbook, and the provisions stipulated in the grant.Provide clerical support for the Grants officeSchedule and arrange all meetings, appointments, and travel plansAssist with monitoring grant progress over timeProvide general secretarial and clerical assistance, including typing correspondence Receive and handle communications, including electronic communications, correspondence and telephone calls Assist the assigned office in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and disseminationDemonstrate strong verbal and written communication skillsSubmit reports to supervisor as requestedAssist with conference and event planning and event organizationOrder and maintain materials and suppliesMaintain files for pending purchases and track backorders, receive and distribute supplies, receive invoices and process through the Business OfficeDocument and maintain participant information and grant reports Maintain departmental records for students who receive loaner IT equipment/supplies Retain and submit documentation as requested to support grant implementation, accountability, and accreditation effortsPerform other work-related responsibilities as assigned by the Director of Grants and Sponsored Programs and/or PresidentJob description may be modified or altered at any time by management.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following: An on-line applicationCurrent resumeCopy of college transcripts (Transcript must confirm applicant meets educational requirements.)Application materials must provide documentation that the applicant meets all minimum qualifications.Background Check RequirementIn accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a non-refundable fee of $24.40 for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. IMPORTANT INFORMATIONApplicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits. All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security. Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210. The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
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