Executive Administrative Assistant

Ace Transmission Reman in Springfield, MO, seeks a highly organized and detail-oriented Executive Administrative Assistant to provide seamless support to our senior management team. The ideal candidate will be a proactive problem-solver who thrives in a dynamic, fast-paced environment. You will play a critical role in working with our executive leadership team to achieve our annual sales revenue goals and ensure the smooth, efficient operation of sales performance. Join us and become an invaluable asset, contributing to the efficiency and effectiveness of our company. The annual salary for an Executive Administrative Assistant is $37,440.00 to $53,600.00 based on experience, skills, and qualifications.

Executive Administrative Assistant Benefits:

• Major Medical Health Insurance with HSA
• Vision and Dental Insurance paid by Ace Transmission
• $10,000 Employer-paid Life Insurance policy
• 401K Profit Sharing at 5%
• Life Insurance
• Accidental Illness/Injury
• Uniforms provided
• Short-term disability
• PTO (Paid-time-Off)

• Building out mailer territories inside the Badger Platform.
• Creating labels, etc., to mail out physical mailers to new customers.
• Connecting with clients and customers via phone calls to give updates on the remanufacturing status.
• Prepare and edit correspondence, communications, presentations, and other documents for the Director of Sales.
• Coordinate project-based work as directed by the executive.
• Conduct research, collect, and analyze data to prepare reports and documents.
• Customer Cold Calling.
• Mailer follow-up.
• Updating transmission prices via our proprietary software on the 1st and 15th of each month.
• Manage and maintain office supplies, equipment, and technology to ensure efficient operation.
• Serving as our backup for the Sales Support role when needed.
• Verifying transmission application data on the 1st of each month.
• Updating customer warning labels in our proprietary software from the Director of Sales.
• Updating pre-1986 transmission pricing matrix to match data in our proprietary software.
• Keeping weekly department meeting metrics up to date (Sales reporting).
• Phone call follow-up(s) on customer look-up history in our proprietary software.
• Sending out annual Christmas cards to all customers, clients, and distributors.
• Posting to our social media platform(s) and managing posts from customers and clients.
• Reporting on sales close ratio (transmission look-ups versus transmissions purchased).
• Monthly development of an internal and external company newsletter.
• Inventory reporting to our clients, customers, and distributors (transmission units that are no longer available).
• Distributor account management.
• Sending monthly sales report emails to clients, customers, and distributors.
• B2B sales calls with wholesale clients and distributors.
• Uphold a strict level of confidentiality regarding company information and executive communications.
• Provide general administrative support, including photocopying, faxing, mailing, and filing.

Skills:

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial positions.
• Full comprehension of office management systems and procedures.
• Outstanding organizational and time management skills.
• Proficiency in MS Office, with expertise in Word, Excel, and PowerPoint.
• Excellent knowledge of office software such as email tools, digital calendars, and desktop publishing tools.
• Familiarity with online calendars and cloud systems.
• Solid understanding of sales principles, techniques, and best practices.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Ability to analyze market trends, customer needs, and competitor activities.
• Experience in managing and maintaining executive schedules.
• Exceptional customer service skills to ensure client satisfaction.
• Ability to multitask and prioritize daily workload.
• High level of initiative and problem-solving abilities.
• Strong interpersonal skills and ability to work with diverse personalities.
• Professionalism in appearance and conduct.
• Ability to handle sensitive information with integrity and confidentiality.
• Experience in preparing and editing correspondence, reports, and presentations.
• Strong attention to detail and follow-up skills.
• Experience in arranging travel and accommodation for executives.
• Knowledge of standard office administrative practices and procedures.
• Bilingual or multilingual abilities are a plus.

• $37,440.00 to $53,600.00 based on experience, skills, and qualifications