Office Assistant

Position Description for Office Administration Assistant

About Us:

The American Council of Engineering Companies of California (ACEC California) is a statewide association of approximately 1,000 engineering, land surveying, construction management and environmental consulting firms. The statewide office is located in Sacramento.

Job Description:

Serve as general office administrative assistant. This is full-time position of 37.5 hours per week. Hybrid work schedule available after first 90 days of employment.

We are looking for a self-starter, pro-active positive team player that wants to join our crew of dedicated professionals. The ability to maintain a professional demeanor while undertaking administrative support and multiple projects is essential in this position. The ideal candidate for this job is thorough, a good problem solver and organized.

Must Have:

• Ability to multi-task, be a team player and have a high attention to detail.
• Proactive self-starter personality with the ability to work independently.
• Ability to set priorities, solve problems and be resourceful.

Description of Duties:

Membership

• Assist in maintaining our membership database.
• Notify appropriate chapters and ACEC of membership changes.
• Produce chapter membership rosters for chapter officers.
• Assist with the annual update forms from member firms.
• Do quarterly audits with National organization.
• Assist with membership dues billings.

Scholarship

• Attend (by MS Teams) monthly meetings and do the minutes.
• Assist in soliciting donations for the scholarship raffle and silent auction.
• Track donations in a spreadsheet.
• Regularly update specific pages on website to maintain current information.
• Proactively promote the scholarship program.

Legislative Support

• Provide general staff support.
• Assists with legislative tracking, data entry, and prepares Capitol Track reports.
• Prepares and formats official letters and distributes letters via email or drop off.
• Assists with Collecting “Call to Action” letters from membership.
• Schedules meetings, calendar invites, conference calls and prepares conference room for in-person meetings.
• Sends email blasts through Mailchimp

Events Support

• Assist with badges and tent cards for all registrants and speakers as necessary.
• Shipping, receiving and tracking of all materials for seminars and events.
• Assists in compiling packets for the registrants, exhibitors, guests and speakers.
• Provide professional customer service and correspondence to members when answering questions regarding events and accommodations.

Website Support

• Knowledge of YourMembership.com, experience in this software preferred, or ability to learn this software expected.
• Assist in posting content to website as needed.
• Regularly update specific pages on website to maintain current information.

Other Duties

• Take minutes for committee and board meetings upon request.
• Other duties as assigned.
• Back up in answering the phone, signing for deliveries etc.
• Scheduling and assist managers with various committees.
• Administrative Support for staff and members.

Job Requirements

Qualifications:

• Work experience relevant to the position responsibilities above.
• Experience with Microsoft Office Suite.
• Knowledge of database software and virtual meeting platforms.
• Well organized and detail oriented.
• Ability to work well with others.
• Dependable and Reliable.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 2 years (Preferred)

Work Location: One location

Salary : $20 - $23