Administrative assistant

Our Ideal Administrative Assistant :

Are you detailed oriented and enjoy meeting deadlines? Have great time management and organization skills? Want to work for a company that has a strong mission of helping children with special needs?

Job Summary : The Administrative Assistant works closely with our pediatric school aged program to ensure all child files are always audit ready and up to date.

This requires the Administrative Assistant to have great communication and follow-up skills with school districts, parents, pediatric therapy providers, and their fellow co-workers.

Please note our therapy providers travel to homes, schools, and community-based settings to provide therapy services. We are a school without walls.

Essential Duties and Responsibilities

• Communicate with therapy providers, school districts, and families to secure required documentation.
• Build positive relationship via professional and constant communication with outside referral sources and families via email, phone, text, and / or virtual meetings.
• Work with internal departmental managers to ensure all pediatric therapy services begin timely and are provided as required.
• Utilize various databases and programs to monitor service provision and case files.
• Assist with other administrative duties as skill set grows and as projects are assigned.
• Other duties as assigned by manager

Our Mission : We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities.

We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together.

Education and / or Work Experience Requirements :

• Experience in a customer service field is a plus!
• Bilingual Spanish preferred, not required

Physical Requirements

• Must be able to travel to and from assigned work events including but not limited to driving a personal vehicle, walking, and / or use of public transportation such as a bus or train.
• Occasionally ascends / descends stairs going to, while at, or leaving work location or facilities traveled to for work events.
• Occasionally moving and / or lifting objects at work weighing up to 20 pounds such as files or copy paper.
• Must be able to remain in a stationary position for prolonged periods of time up to 90% of the workday working on a computer / electronic device.
• The ability to observe details at close range (within a few feet of the observer).
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Last updated : 2024-02-27