Invoicing Specialist

Don't miss this exciting opportunity to join a growing company. Acoustical Solutions offers many benefits to our employees. We offer 100% employer paid medical and dental insurance as well as pto staring on your first day. We are looking for the right person for this position and if you think you have what we are looking for, submit your resume. If you are a good fit we will contact you.

The Invoicing Specialist is a full-time position responsible for the accurate and timely invoicing of Acoustical Solution’s customers. The Invoicing Specialist will also be responsible for ensuring the invoicing process has internal controls for financial integrity and consistency. The Invoicing Specialist must always present themselves in a professional manner while demonstrating company values, a strong work ethic, and a continuous improvement mindset.

Essential Functions:

· Timely and accurately processing of customer invoicing for all departments

· Process and post vendor invoices on all purchase orders including required deposits, product returns and month end statement reconciliations

· Research and reconcile vendor invoices

· Resolve discrepancies on customer invoices inquiries

· Serve as final review for sales order data before posting

· Serve as subject matter expert on all invoicing issues

· Regularly communicate and actively work to resolve any invoice issues with the sales team and finance team

· Initiate returned merchandise authorization processing

· Credit/re-bills when an order is processed incorrectly due to a problem

· Serve as back up for E-Commerce processing role

· Ability to meet stringent deadlines and perform under pressure

· Collaborates and effectively communicates with fellow team members and customers to ensure efficient operations and problem solving

Assists in other departmental projects as needed

Other tasks as assigned

Quality Statement

The employee shall maintain constant awareness of quality control procedures, be able to read and follow standard operating procedures (SOPs) and work instructions (WI).

Supervisory Responsibility:

This position has no supervisory responsibilities.

Physical Demands/Work Environment:

· Standing, sitting, walking, stooping; reach with hands and arms, talking and hearing.

Position Type/Expected Work Hours:

This is a full-time position Monday through Friday - 8:00am to 5:00pm

Overtime including weekends as required based on business operational needs.

Travel:

No travel is required for this position.

Required Education and Experience:

An associate degree in Accounting, Finance, Business, or related fields is required.

· A minimum of 2 years’ experience in finance experience

· Ability to perform financial calculations with accuracy and efficiency

· Demonstrate excellent verbal, written, and interpersonal communication skills

· Take initiative, identify and solve problems

Preferred Education and Experience:

Knowledge of bookkeeping principles, methods, and practices

Experience using Microsoft Dynamics NAV

Proficiency in MS Office (Word, Excel, PowerPoint, Access, Outlook)

Ability to manage a wide variety of activities and functions simultaneously

Qualified candidates should be organized and goal oriented.

· Continuous Improvement / Lean Business processes experience a plus.

· Qualified candidates required to have a valid driver’s license

· Ability to work well within a team.

Maintain a positive attitude and be opened to accepting innovative ideas and change

· Ability to communicate well with others, including fellow Team Members, Team Leads, and

Managers.

· Work overtime as needed

· Adhere to company philosophy and values

· Must pass a pre-employment drug screen and criminal history background check

· Must be authorized to work in the United States

EEO Statement:

Acoustical Solutions is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
You must be fully vaccinated with proof of a vaccination card. We follow all CDC guide lines.

Education:

• Associate (Preferred)

Work Location: One location