What are the responsibilities and job description for the Architecture Office Manager position at Actalent?
A mid-sized Architecture & Design firm in King of Prussia, PA is seeking a Part-Time Architecture Office Manager to join their team! This role is open as their current Office Manager is retiring in January 2023. This role would encompass responsibilities in several different departments within the organization.
Selling Points:
- Part-Time, Long-Term Career Opportunity (Approximately 25-30 Hours Per Week)
- Opportunity to Become a Full-Time Position in the Future
- Flexible Schedule (Create your own hours!)
- Will Be in the Office 4-5 Days Per Week
Job Description:
As Office Manager/Administrative Assistant, you will play an integral role in the firm, providing administrative and accounting support to management and staff. We are looking for a thoughtful, effective, detail-oriented and proactive professional who can juggle competing demands simultaneously to ensure team and firm success. Responsibilities include but are not limited to:
- Support leadership and teams with daily administrative tasks
- Support the accounting team with accounts payable, receivable, and other duties as assigned
- Assist with contract administration and client support
- Manage vendor relations
- Evaluate all corporate services to ensure competitive pricing
- Maintain state registrations and business licenses
- Organize and plan company social functions and coordinate team building committee activities (includes arranging corporate luncheons and special company events)
- Implement technology and processes as required to enhance office operations
- Answer phones, greet visitors, manage incoming and outgoing mail, order supplies and arrange travel plans
- Spearhead overall office cleanliness and organization
Qualifications
- Some college and 3-5 years of experience in managing a fast-paced office, preferably in an architectural or engineering environment
- Capacity to exercise sound judgement and discretion in establishing and maintaining good working relationships
- Ability to multitask, detail-oriented and flexible
- Ability to work independently and within a team environment
- Strong problem-solving and organizational abilities
- Professional and confident demeanor
- Experience with accounts payable & receivable
- Contract administration experience
- Proficient in Microsoft Office
About Actalent:
Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent promotes consultant care and engagement through experiences that enable continuous development. Our people are the difference. Actalent is an operating company of Allegis Group, the global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
