Accounting Manager - Clerk and Recorder - 160853

To manage and oversee the Clerk & Recorder’s Accounting department.  Act as a liaison between the Finance department, Treasurer’s department, and Clerk and Recorder’s office. Assist with the preparation of financial reports for year-end auditing using Generally Accepted Accounting Principles (GAAP). Troubleshoot, analyze, and assist internal and external customers, in accordance with DRIVES software updates, state statutes, and requirements while upholding accounting principles.   

• Oversee and manage the accounting department of the Adams County Clerk & Recorder office.
• Schedule and track usage of vacation and sick leave for assigned employees.  Schedule lunch and break periods to ensure proper office staffing.  
• Conduct performance evaluations, and make informed recommendations on hiring, firing, promotions, or salary adjustments.  Recommend disciplinary actions and maintain employee records and timecards.
• Plan and implement applicable new legislation and other changes to existing accounting policies and procedures.
• Oversees the disbursement of monthly revenues to proper government entities, reviews and maintains reports, and reviews reports emailed monthly are correct.  Communicate with these organizations to exchange information, various dates for disbursement, or concerns/questions.
• Refund checks: Create a vendor number, process a refund check, and/or verify the refund check to a written refund letter to confirm the information matches prior to mailing it to a customer.  
• Oversee balancing of and/or balance daily cash receipts; examine transactions for accuracy and completeness; resolve and/or assist in resolving deposit discrepancies; audit daily balancing activities.
• Responsible for reviewing monthly financial reports for accuracy to reconcile the monthly bank statements for the Clerk & Recorder’s office.
• Reconcile year-end Finance reports for Clerk and Recorder, complying with the GAAP financial principles required by auditors annually.
• Complete Great Colorado Payback annually.
• Review and process accounts payable invoices for all Clerk & Recorder departments through JD Edwards. Serve as a contact to the Accounts Receivable and Accounts Payable in the Finance department.
• Review and process requisitions and purchase orders for the Clerk and Recorder departments through JD Edwards.
• Oversee the process and complete audits of vaults and cash drawers for the Recording and seven Motor Vehicle offices.
• Research and respond to a variety of customer complaints and questions.
• Oversee the process of vehicle registration sequesters due to a dishonored payment.
• Oversight responsibility of training and continued education for the accounting team.
• Perform other related duties and responsibilities as required.

• Knowledge of supervisory principles and practices.
• Knowledge of data entry procedures, typing ability, and basic grammar skills.   Accuracy in counting and posting, mental alertness, and adaptability to routines.
• Knowledge of statutes and regulations affecting the various departments of the Clerk and Recorder’s office.
• Knowledge of accounting, computer software, and spreadsheet applications.
• Knowledge of interpersonal communication skills and ability to establish effective working relationships with County staff, the public, and other officials and entities.   Ability to establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Knowledge of accounting principles and practices.
• Knowledge of math principles applied to financial record keeping.
• Knowledge of specialized computer systems used by the various departments and of the Clerk and Recorder’s office.
• Knowledge of and the proper distribution of various fees and taxes collected by the Clerk and Recorder.
• Ability to work with other government offices and entities, banks, and financial institutions.
• Ability to learn Clerk and Recorder’s policies and procedures.
• Able to maintain compliance with the State and County requirements.  This includes the annual security training for Adams County and the DPPA training through the State.
• Ability to operate standard office equipment such as computers, copy, fax, and adding machines and telephone systems.
• Ability to coordinate and facilitate projects with County staff and officials and outside vendors or agencies.  
• Communicate clearly and concisely, both orally and in writing.
• Ability to perform essential functions of the position. 

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain knowledge and abilities would be:

• Education and Training:
  1. High School Diploma or GED equivalent
  2. Accounting/bookkeeping Certificate or degree
  3. Excel and spreadsheet experience
• Experience:
  1. Minimum of 4 years of experience combined as an Accounting Technician II and III
  2. 2 years of experience in Motor Vehicle.  
• License or Certificate:
  1. Ability to become deputized
• Background Check:
  1. Must pass a criminal background check.
• Other:
  1. Communicate with Treasurer’s office to disburse and receive ACHs, EFTs, and wires for internal and external customers. This includes IRP-Cross County collection through the State of Colorado.

Essential duties require the following physical abilities and work environment:

• This role has the ability to operate in a hybrid capacity.  Requires the ability to work independently and communicate effectively if the schedule allows working from home.  
• Need to have a home computer or County issued laptop.
• Ability to function in a deadline-driven environment.
• Ability to stoop, stand, and sit for extended periods.
• Ability to reach overhead
• Ability to lift a minimum of 25 pounds.

Salary : $66,560 - $76,544