Facilities Coordinator

Overview

Adams Street Partners (“Adams Street”) is a global private markets investment manager, operating in more than thirty countries across five continents. With five decades of experience and more than $50 billion in assets under management, Adams Street prides itself on the depth and breadth of its global investment capabilities and provides investors with differentiated access to the spectrum of the private markets strategies.

Adams Street has offices in Austin, Beijing, Boston, Chicago, London, Munich, Menlo Park, New York, Seoul, Singapore, and Tokyo. Employees operate as a single global team, integrating the expertise of the firm’s investment professionals across five strategies: primary investments, secondary investments, growth equity, private credit, and co-investments.

Adams Street is considered a pioneer in the private markets and was inducted into the Private Equity Hall of Fame in 2000 in recognition of the firm’s contributions. Adams Street became an independent entity in 2001 and a 100% employee-owned firm in 2008.

As an employee-owned firm, Adams Street believes in a culture of inclusiveness and collegiate achievement, and strives to imbue the highest standards of integrity, respect, and teamwork into all aspects of the organization. Adams Street is governed by a set of guiding principles which prioritize two goals: provide exceptional client service and deliver top-tier investment returns.

Responsibilities

The focus of the role is to handle all aspects of global facilities with the local support of each Office Manager. This role requires the individual to manage, to varying degrees twelve plus office sites across eight plus countries.   

Responsibilities include, but are not limited to:

• Space Planning/Seating:
  • Lead the process for evaluating future office space locations, new offices, buildouts, office moves, and layout adjustments to accommodate expanding business
  • Ongoing relationship with landlords and management companies
  • Responsible for, in alignment with the firm’s staffing projections, office and seating space planning globally (consider lease timelines, office layouts, hoteling options, capacity issues, etc)
  • Serve as point person for hoteling initiative across offices when applicable; responsible for assessing effectiveness of various seating approaches (hoteling, assigned seats, smaller spaces, more open spaces, collaboration spaces, etc) and managing all projects associated with the evolution of the seating strategy
• Office Services Vendor Management:
  • In coordination with local Office Managers (where applicable), this role serves as point person and relationship manager for each building management company and maintenance providers where applicable
  • Coordinate with IT Infrastructure vendors: High Voltage wiring, Internal and External low voltage wiring, noise control.
  • Handle vendor negotiations and management associated with facilities services, coordinating with the local Office Managers as needed (building as well as external vendors—office services vendors, repair vendors, furniture vendors, cleaners, power outages, etc)
  • Handle all aspects of “Regus” equivalent office rentals
  • Manage in connection with local office managers, all facilities-related repairs (copiers, lighting, HVAC, desks, carpet cleaning, desk/office hardware, coffee machines, vending machines, etc)
  • Manage the reslationshiop with Eversource, the firm's office services vendor.
  • Manage contracts and invoices associated with facilities (monthly lease rentals, services, vendor relationships)
• Security/Compliance:
  • Responsible for maintaining and enforcing Security standards at each office (key cards, cameras, call buttons, building access systems, etc)
  • Responsible for Emergency procedures at each office (on site active shooter/disaster planning as it relates to ensure appropriate office cover/protection)
  • Coordinate appropriate levels of building access
  • Programming of key cards (onboard/offboard) and run reports when needed on capacity issues/trends
  • Coordinate surveillance installation and maintenance 
• Other
  • Develop policies and escalation procedures for the Office Managers related to addressing facilities issues.

Qualifications

We seek an individual who is self-motivated, demonstrates creative thinking and has the following qualifications:

• 5 Years as a facilities manager for a multi-site company. Experience with both Domestic and International locations preferred.
• Strong project management and organizational skills; ability to work independently
• Extensive knowledge of lease arrangements, facilities vendor relationships, budgets, contracts
• Ability to collaborate across a wide range of individuals and topics
• Word, Excel, and Power Point
• Strong written and communications skills

Salary : $50 - $0