Administrative Assistant, Fleet

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company's mission, vision, and values.

OUR MISSION: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION TITLE: Administrative Assistant
CLASSIFICATION: Non-Exempt

POSITION OVERVIEW:

ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, ISP, AV, and Engineering. Our customer centric approach has ensured long term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset ensuring that their safety, well-being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our Communities.

ADB is seeking an Administrative Assistant to work under the supervisor of the Vice President of Fleet to provide administrative support to the Fleet Department. The ideal candidate will have general administrative knowledge, a high level of attention to detail, with a strong work ethic and ALL IN attitude to achieve results.

ROLES AND RESPONSIBILITIES:

• Provide basic level administrative support within the Fleet operations team, including but not limited to, DOT Driver file maintenance and compliance, E360 System Admin duties, creating and monitoring various work orders, verify technicians daily time, etc.
• Assists with collecting, tracking, analyzing, and reporting on various items
• Enter outside vendor invoices, add invoices to the cost ledger
• Perform cost imports once that process is ready
• Creates and maintains the reference order parts list for various units
• Perform mileage imports once this is ready
• Performs mileage offsets between E360 and Zonar
• Requests missing unit info from Tech when you see WO open for it
• Ability to work within the Zonar system to update driver records, pull reports, generate credit card statement, invoice etc.
• Performs other position duties as assigned by leadership

SUCCESS FACTORS:

• A strong belief in ZERO- Being Safe 100% of the time is the expectation
• Alignment with company mission, vision, and values
• A high level of customer centricity
• Strong work ethic with an ALL-IN attitude
• Strong team player with the ability to adapt to diverse team members
• Ability to perform in a fast paced/high volume environment.
• Excellent verbal and written communication skills
• A high level of time management, accountability, and prioritization skills
• Ability to be organized, problem solve, and be solution oriented
• Self-motivated, goal- oriented, and driven to accomplish department goals
• Basic knowledge of Microsoft Office (Word, Excel, Outlook, Power Point)

WORK ENVIRONMENT:

• Corporate headquarters is located at: 18777 US Highway 66 Pacific, MO 63069
• Must be able to work in a variety of physical positions like sitting, squatting, standing, walking, climbing, etc.
• May be exposed to uncomfortable or distracting sounds or noise levels while onsite
• When working on site, will be required to wear common protective of safety equipment, such as safety glasses, gloves, hearing protection, hard hats, and steel toed boots.

EXPERIENCE AND EDUCATION:

• Entry level administrative role, 1 year of administrative experience preferred
• Previous experience working in a construction environment preferred
• High School diploma or equivalent required

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.