Office Coordinator

Role: Office Coordinator

Location: Reston, VA

Pay: $26.50/hr $1,500 bonus

The Office Coordinator position plays a crucial role in the success of the internal staff within an office. Without the support of the Office Coordinator, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment or ensure that all necessary legal paperwork is compliant. The successful candidate will understand the time sensitive nature of the requests they receive. The Office Coordinator will prioritize their day to balance the responsibilities of supporting producers and partnering with local Branch Managers to champion a cohesive, positive office culture.

Responsibilities:

• Assist with front desk coverage
• Answer and transfer inbound calls in timely manner, ensuring short on-hold times
• Meet and greet all office visitors in a professional and positive manner
• Coordinate group meetings; provide support for any necessary detail – scheduling, booking conference rooms, food catering, transportation, materials
• Coordinate interview rooms and testing computers to ensure short wait times
• Coordinate any additional meetings within the office, as needed
• Manage all aspects of the candidate onboarding process and compliance including initiation, candidate follow-up, and tracking
• Verify and complete Form I-9s, when applicable
• Maintain all confidential information for candidates, including Form I-9 documentation
• Assist with the candidate timecard process including reporting, contacting candidates, and notifying recruiters
• Provide any requested reporting for managers within the office
• Accurately post to job boards
• Assist with completing unemployment claims
• Assist with database clean-up projects to ensure all contact, candidate, and company profiles are current
• Cross-train and serve as back-up for other administrative office roles, as needed
• Act as a liaison for production teams by communicating change of process and policy updates, as well as facilitating new initiatives driven by various corporate departments
• Type and word-process various documents and electronic information
• Regularly meet with Vertical Administrative Manager, Office Managers & Coordinators and supported Branch Manager(s) for any new policies, updates, or changes to any internal process
• Assist with candidate care initiatives, including birthday & anniversary cards and recognition weeks (Payroll Week, Admin Day, etc.)
• Act as local point of contact for all facilities-related responsibilities including vendor management (supplies, coffee, water, etc.), building management (parking, building access, etc.), and coordinating with Facilities Manager for office repairs
• Act as Onboarding Partner for all local new hires to assist with equipment inventory, desk setup, and any other required first day needs
• Partner with local Branch Managers to plan and coordinate office-wide annual events
• Maintain a clean office environment by partnering with housekeeping, taking personal initiative, or developing a plan with the local teams
• Assist with internal culture projects
  
  

Knowledge, Skills, Education

• Four-year degree or equivalent
• Professional oral and written communication skills
• Proficient in Word and Excel
• Excellent customer service skills
• Organized and detail-oriented
  
  

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

IND 005-010