Administrative Assistant

POSITION TITLE: Administrative Assistant

REPORTS TO: Regional Director

SUPERVISION EXERCISED: None

LOCATION: Detroit, MI

GRADE/CLASS: Grade B, non-exempt, non-union; part-time (30 hours per week)

ABOUT THE ORGANIZATION:

ADL is the leading anti-hate organization in the world. Founded in 1913, its timeless mission is “to stop the defamation of the Jewish people and to secure justice and fair treatment to all.” Today, ADL continues to fight all forms of antisemitism and bias, using innovation and partnerships to drive impact. A global leader in combating antisemitism, countering extremism and battling bigotry wherever and whenever it happens, ADL works to protect democracy and ensure a just and inclusive society for all.

PRIMARY FUNCTION:

Assist the regional director and the other members of the Michigan Regional Office with a broad range of administrative support, particularly for the office’s educational efforts.

Primary:

• Create and fine-tune contact databases including donors, law enforcement, area clergy and community organizations. Maintain robust databases.
• Process donations and prepare acknowledgement letters and other correspondence (working with other ADL staff members). Maintain donor management database entries (routinely update and correct records when needed.)
• Assist the regional director in tracking checks, schedules, etc. Create reports and power point presentations as needed; compose newsletters and eblasts.
• Assist with Regional Advisory Board communications: Board reports, meeting schedules, coordination, etc.
• Answer phones and field questions to the proper team members. Answer questions about regional office activities.
• Coordinate holiday cards and special letters; prepare materials as needed for community and fund-raising events.
• Handle administrative details associated with lay leadership committees. (i.e., prepare and distribute notices, agendas, minutes, etc.)
• Other duties as assigned by the Director of Development or his/her designee.

Skills:

• Proven ability to work with a wide variety of people. Professional demeanor.
• Strong organizational skills and ability to multi-task. Ability to keep cool under pressure.
• Proficiency in Micr=p0osoft Office Suite software, including Word, Outlook and Excel.
• Familiarity with databases (Salesforce, Lucid Press) preferred, but ability to learn systems quickly is essential.
• Robust knowledge of standard office equipment operation, e.g., fax machine, telephones and photocopier.

Work Experience:

• A minimum of one to two years of experience in an administrative position.

Education:

• An Associate degree or High School diploma plus equivalent responsible work experience is required.

Work Environment:

• ADL COVID-19 Protocol (updated periodically): ADL is adhering to public health guidance regarding COVID-19. ADL will require that all employees are vaccinated with exceptions for medical and religious accommodations. ADL is requiring proof of vaccination. ADL is a hybrid environment; this role may require 3 days in the office.

Compensation:

• This position has a salary range of $30,000 to $39,000. This salary range is reflective of a position based in Detroit, MI. Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.

ADL values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of underrepresented ethnic groups, foreign-born residents, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.

ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact Talent & Knowledge at talentacquisition@adl.org.

ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws.

The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.