Associate Producer - Digital Events

Advanced Systems Group LLC provides onsite managed services for a prominent global tech company based in Mountain View California. In partnership with our clients workplace services team, ASG’s mission is to provide world class service and excellence in event productions. Our goal is to be a trusted advisor in daily operations, event management, and future planning and implementation for our clients.

We are looking for an onsite Associate Producer to join our team! Thriving in a quick paced environment, the Associate Producer is an excellent teammate who is highly organized, exhibits extraordinary attention to detail, and has robust written and verbal communication skills. The main responsibilities of the Associate Producer are to work closely with the Experiential / Event Producer to streamline and expedite event communication, and  maintain show elements. This position requires local travel and flexible work hours (occasional nights and weekends).This position reports to the Managing Producer. 

The main duties of the Associate Producer are:

• Cultivating positive relationships with our clients while understanding and executing on their event needs.
• Creating and maintaining the Run of Show document, working closely with the Experiential / Event Producer and client, to ensure all information is correct.
• Serve as the leading point of contact between Client, Event Producer and Production staff.
• Participate in team meetings, create documentation, and continue to promote efficiency in Event Production.

Other responsibilities include, but are not limited to:

• Attend pre-production meetings and assist the Event Producer with client education on event elements.
• Work with Venue Technical Director to manage and set expectations for external teams who are providing custom staging, set design, and video elements for complex shows.
• Lead production venue walkthroughs, and act as POC for event load-ins, as necessary.
• Manage all show elements and set proper crew expectations.
• Act as Floor Producer on Full Production events.
•  Serve as a responsible party for walking through show elements with the crew and Engineering, while maintaining updates with the client.
• Ensure that any confidential show elements are collected and shredded.
• Working with the production and freelance team to help evaluate, mentor, and implement new skills and techniques, with the goal of facilitating efficiency on events.

Qualifications:

• 3 - 5 years of event/production experience in a corporate environment.
• Ability to effectively communicate and collaborate with a diverse range of clients, partners and job functions in an attentive, friendly, courteous, and service-oriented manner.
• High level of professionalism and ability to be helpful and maintain composure under pressure.
• Expectation of complete confidentiality on all business matters.
• Proficiency with the Google Workspace; including Docs, Sheets, Slides, Mail, & Calendar.