Operations Administrative Assistant

Primary Function

The Operations Administrative Assistant will be a shared resource among all departments as needed to provide administrative support.

Responsibilities

• Monitor the facility entrance, screen visitors, and direct individuals to the relevant office/personnel.
• Maintain and coordinate service contracts, maintenance agreements, etc., to include scheduling needed repair visits.
• Manage supplies for offices, departments, and break rooms.
• Coordinate meetings, appointments, conference calls. and couriers, across locations.
• Monitor and produce time and attendance reporting.
• Drive vendor review and negotiation for needed services – waste management, utilities, etc., and approve assigned invoices.
• Perform other relevant duties when needed, as directed by the VP of Operations.

Requirements

• Bachelor's degree or related work experience.
• Excels in time management, multi-tasking and balancing multiple requests at one time.
• Demonstrates the ability to follow directions and change priorities or job duties as business needs require; rotate to other department functions as needed.
• Strong attention to detail & excellent problem-solving skills.
• Ability to work effectively with tight timelines.
• Strong interpersonal skills with the ability to communicate across functions in a highly professional manner, to include exceptional written and verbal communication skills.
• Ability to function effectively in a team environment and handle all communication in a highly professional manner.

Other Job Demands:

• Willing and able to work in a hot and cold warehouse environment
• Ability to occasionally lift over 25lbs
• Periods of standing/walking/bending/stooping/kneeling

EOE

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights

Application Question(s):

• What is your desired payrate?

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Required)

Ability to Relocate:

• Jacksonville, FL 32254: Relocate before starting work (Required)

Work Location: In person