Executive Assistant

**Description** **All the benefits and perks you need for you and your family:** Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support **Our promise to you:** Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **Schedule:** Full Time **Shift** : Days **Location:** 100 Health Park Dr. Louisville, CO 80027 **The role you’ll contribute:** **The Executive Assistant is responsible for a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. May direct and lead the work of others.** **The value you’ll bring to the team:** Performs word processing, accurately and efficiently typing memos, minutes, forms and other miscellaneous items from dictation, written instructions, or own initiative. Must be able to handle administrative duties with discretion and protect operations by keeping information confidential Takes minutes and composes correspondence when applicable on own initiative and as requested All materials, correspondence and presentations are typed and distributed in the proper format and in a timely manner Personal judgment is used to set priorities for all assignments and projects to be completed within requested or negotiated timeframes. Creates databases and performs data entry, working to maintain database files. Works with spreadsheets and other software programs as necessary. Processes incoming and interoffice mail daily, prioritize mail for leader, and keeps items in an organized fashion. Answers the telephone tactfully and efficiently, screening calls when necessary and taking accurate messages. Furnishes callers with information and advice as knowledge of hospital policies and procedures allows. Keeps interruptions of the leader to a minimum. Tries to handle requests or problems, discerns which requests another resource person might best handle. Makes suggestions and utilizes creative thinking and acquired knowledge to assist in assessing situations and improving administrative action or decision making. May be involved with preparing budget reports, manuals, policy and procedure documents, etc. Manages calendar of the leader, scheduling appointments and meetings as appropriate. Good judgment is used pertaining to timeframes required, necessary participants and meeting details such as notification of time, date and location. All appointments are brought to the attention of the leader. Maintains and organizes pertinent information for meetings and brings them to the attention of the leader just prior to the meeting. Coordinates travel arrangements. **Qualifications** **The expertise and experiences you’ll need to succeed** **:** **Minimum qualifications** : High School Diploma OR GED 3 years related experience Must have strong computer skills Must be organized, detail oriented and a self starter Must have excellent record keeping skills **Preferred qualifications:** Bachelor's Degree Proficiency in the entire MS Office Suite Hospital / Healthcare administrative experience This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. **Category:** Administrative **Organization:** AdventHealth Avista **Schedule:** Full-time **Shift:** 1 - Day **Req ID:** 23043003 We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.