Executive Assistant, Kern County Clinical Overhead
Job Posting for Executive Assistant, Kern County Clinical Overhead at Adventist Health
Adventist Health Bakersfield has served the residents of Kern County with skill and compassion for more than 100 years. Our medical center is a 254-bed acute-care facility that includes key services areas including emergency care, brain and spine, heart care, cancer care, orthopedics, surgical services and robotics, primary care and more. You can also find close-to-home care by visiting the Adventist Health Physicians Network of providers, our three Quest Imaging locations and the Adventist Health AIS Cancer Center - the only comprehensive cancer care center in Kern County with the Commission on Cancer (CoC) accreditation for our program’s multidisciplinary approach to treating cancer. The hospital is staffed by more than 645 affiliated physicians, 1,832 associates and more than 250 volunteers.
Adventist Health Bakersfield has been recognized as one of the 'Best Hospitals' by U.S. News & World Report, regionally ranked #1 in overall hospital quality in the Central Valley among 416 hospitals. The rankings place us in the top five percent of hospitals statewide and demonstrates Adventist Health Bakersfield’s dedication to quality care for our patients and community. Adventist Health Bakersfield is the only hospital in Kern County to earn an A Hospital Safety Grade by The Leapfrog Group eight times in a row. While this is a great recognition, what it really shows is our unwavering commitment to our patients, community and mission of 'Living God's love by inspiring health, wholeness and hope.'
Job Summary:
Manages and coordinates the day-to-day operations of the executives’ office. Oversees various administrative responsibilities. Represents organization to internal and external constituencies and organizations including various public officials, legislators, representatives from regulatory agencies, other healthcare executives, physicians and clinical staff.
Job Requirements:
Education and Work Experience:
- High School Education/GED or equivalent: Preferred
- Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
- Five years' relevant experience: Preferred
Essential Functions:
- Manages and prepares all correspondence, agendas, minutes and reports. Interacts with dignitaries, board members, various public officials, legislators, representatives from regulatory agencies and other healthcare executives, physicians and clinical staff.
- Manages heavy executive calendars. Oversees and performs clerical duties such as answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining files. Screens communication (e.g., mail, phone calls) as directed by executive.
- Oversees special projects/events (i.e. retreat, dinners, conferences, presentations).
- Performs other job-related duties as assigned.
Organizational Requirements:
Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc., as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.
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