Payroll Supervisor

HYBRID ROLE (REMOTE AND ONSITE)

Top 12, not-for-profit, integrated health care system

26 hospitals 500 sites of care

70 retail pharmacies 75,000 team members – including 10,000 physicians

725K virtual visits in 2020 $2.2 billion in charitable care and community health services

$13 billion in revenue

AS THE SUPERVISOR YOU WILL:

• Supervise the day-to-day activities and performance of payroll staff to ensure processes are executed accurately and efficiently.
• Lead leave of absence processing activities, including reconciliation and audits of leave documentation and resolution of leave discrepancies.
• Oversee business expense and continuing medical education reimbursement processing, including auditing of request documentation and related data entry.
• Oversee payroll maintenance activities, including garnishments, general deductions, W-4, additional pay, direct deposit, and final check entry/processing.
• Manage preparation and entry of payroll remittals into the accounts payable system to facilitate for proper payroll distributions to vendors (taxing authorities, wage assignment agencies, general deduction vendors).
• Prepares wire transfer documentation.
• Verify and reconcile severance pay amounts based on agreement documentation.
• Verify earnings distribution coding and termination status within payroll application.
• Coordinate with HR to resolve discrepancies.
• Ensures payroll process compliance/alignment with government regulations, laws, and organizational processes, practices, and guidelines.
• Perform audits and analyzes reports to identify and resolve payroll, compliance and disbursement issues. Ensures team’s compliance to Aurora internal control requirements.
• Act as a resource within payroll and to other departments regarding general payroll and time/attendance inquiries.
• Offer recommendations and solutions regarding payroll process improvement procedures.
• Develop training materials and provides training to Payroll team members when required.
• Collaborate with human resources and information technology on the implementation of new techniques and procedures to facilitate payroll processes and to ensure effective and efficient operation of the payroll.
• Perform human resources responsibilities for staff.

WHAT WILL CONTRIBUTE TO YOUR SUCCESS:

• Bachelor's Degree (or equivalent knowledge) in Business or related field.

• 5 years of experience in payroll acting as a resource on payroll processes, coordinating payroll functions, and experience as a leader or senior level staff within a large multi-company, multi- state organization.
• Functional experience with WorkDay preferred.
• Strong knowledge of payroll processing and payroll rules and regulations.
• Knowledge of state and federal laws and regulations related to payroll and general accounting.
• Ability to multi-task effectively in a fast-paced and deadline intensive environment.
• Excellent skills in communicating with all levels of staff and management. Ability to coordinate across departments as well as a strong customer service focus.
• Strong decision-making, organizational, and problem-solving skills.
• Ability to promote effective teamwork and demonstrate excellence and integrity.
• Skills and proficiency using Microsoft Office, including strong experience developing spreadsheets.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Milwaukee, WI 53215: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Payroll: 3 years (Required)
• Leadership: 3 years (Preferred)
• Workday: 2 years (Preferred)
• Payroll Specialists: 3 years (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: One location

Salary : $2 - $13