Admin Assistant I

Major Responsibilities

Performance of diversified administrative and secretarial work in support of the department

• Compile, analyze and summarize data to prepare reports.
• Coordinate work or provide direction and/or guidance to others.
• Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages.
• Monitor budget for department.
• Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
• Coordinate meetings and special events with very little direction.
• Initiate follow-up for calls, correspondence, etc. received by department
  
  

Preparation and dissemination of correspondence

• Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
• Compose correspondence for supervisor/staff.
• Collect data and/or compile information to prepare reports for the department.
  
  

Maintenance of department files.

• Maintain records and files within the department/unit.
• Create and set up filing systems for department/unit.
  
  

Licensure, Registration, And/or Certification Required

n/a

Education Required

High school or equivalent and 5 years administrative secretarial experience OR

Associates degree and 3-4 years administrative secretarial experience

Experience Required

High school or equivalent and 5 years administrative secretarial experience OR

Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required

Typing 60 words per minute preferred

Extensive knowledge of several software applications is preferred

Ability to create spread-sheets manipulate data preferred

Ability to work independently

Physicial Requirements And Working Conditions

n/a

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.