Accounts Payable Supervisor

Who we are:

AerSale® is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale®, AerTrak® and AerAware).

For more information, visit us at www.aersale.com.

What we Offer:

• Sign On Bonus
• Medical Insurance
• 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance
• 401K with Employer Contribution
• Employee Stock Purchase Plan (ESPP)
• Education Reimbursement (related field)
• Employee Referral Program and Recognition Program
• Paid Holidays and 15 Paid Vacation Days annually

Job Summary:

The Supervisor of Accounts Payable reports to the Sr. Manager of Accounting and Process and is responsible for supervising the accounts payable function, including supervising the accounts payable team to ensure all goals and expectations are successfully accomplished. Responsibilities for this role consist of timely payment of all vendor invoices and expense vouchers, reconciliation of the advance vendor payments, statement approval of new vendors and the maintenance of the vendor master database. The AP Supervisor is also responsible for the process of entering vendor invoices, advances, credit memos, credit application, preparation and filing of 1099 forms at year-end as well as coordinating daily, weekly and monthly processing of AP reports.

Job Responsibilities:

• Review and approve all Checks, Wires, and ACH payments for AerSale, Goodyear, ACS, AerLine Holdings, and Ireland.
• Handling issues or concerns with vendors pertaining to payment disbursement/credit limit, payment terms, and credit application, amongst others.
• Monitor the daily fraud filter activity for automatic debits and possible fraudulent transactions
• Review weekly cash tracker to ensure no ACH or Wire returns. If any of these are identified, communicate with the appropriate vendor, execute a stop payment if required as well as void and reprocessing of the payment.
• Apply manual checks from ACS when these are submitted
• Prepare the team for month-end closing and ensure all transactions and disbursements are posted to GL by the end of the month (Close the month for AerSale, ACS, Ireland and AerLine)
• Ensure timely and accurately month-end closing as per the agreed-up deadline
• Prepare the accruals for (AerSale-ACS-GYR) and provided by first business day of each month
• Review and reconcile the advance vendor payment module, perform the pertinent follow ups and escalate cases to upper management when these are deemed necessary
• Approve all invoices fully processed in Concur with a status “Accounting Review” on the “Process Module”
• Run a report in Concur of invoices pending of approval and perform follow ups with approver to ensure invoices are approved and paid on a timely manner
• Review and ensure that payment requests outside of Concur have the appropriate approvers and the limit amounts are in alignment with the Invoice Approval matrix
• Update the Approval Matrix as requested, including additions, deletions and/or modifications in threshold amounts, Divisions, Department and/or users such as approvers, read only, purchasers and receivers’ users
• Final review and approval of new vendors. Ensure vendor documentation is in accordance with company policies.
• Perform a monthly reconciliation of the approval matrix with the HR report and publish it in Share Point 
• Ensure new vendor profiles are completed accurately and on a timely matter
• Ensure that all credit applications are completed accurately and on a timely manner
• Responsible of reviewing and ensuring that all special purchases/Contracts (ESN and MSN) from Legal Department are compliant with company policy
• Perform CONTRA agreements in collaboration with the Accounts Receivable department when necessary
• Assign tasks and goals as required setting expectations at the individual level to effectively monitor their progress
• Perform a semi-annual and annual performance review of all employees in collaboration with the Sr. Manager of Accounting and Process
• Assist with quarterly reviews and annual audits performed by external auditors
• Assist with special request from other departments within the organization
• Regularly produce reports to the Sr. Manager Accounting & Process with the department performance
• Contribute to the development of processes and procedures in the department
• Perform the 1099’s forms for AerSale-ACS-GYR-Airline Holdings

Education and Experience:

• Associates Degree in Accounting, bachelor’s in accounting preferred
• Must have at least three to four (3-4) years’ experience in accounts payable/receiving or related field

Skills and Abilities:

• Ability to work and interact with departments within the organization
• Proficient in Microsoft Windows/Microsoft Office (Word & Excel)
• Must be able to multi-task
• Exceptional verbal and written communication skills
• Must exhibit a high level of confidentiality with work product
• Ability to work under pressure

Physical Requirements:

• Requires prolonged periods of sitting at desk. 
• Must be able to use hands and arms for repetitive movements, such as movement of wrists, hands, fingers while typing. 
• May occasionally be required to lift and carry up to 10lbs.