What are the responsibilities and job description for the Knowledge Management- Assistant #1713 position at Aeyon?
BILLABLE LABOR CATEGORY: Knowledge Management - Assistant
CAREER LADDER TITLE: Manager
LOCATION: Vienna, VA
JOB DESCRIPTION:
- Assist the Knowledge Manager to promote members to use and follow Corporate SharePoint Policy
- Establish procedures for controlling electronic master documents, posting formal document changes, and keeping records of changes.
- Work effectively across the organization, meeting with department leads to coordinate the collection, organization, and categorizing of data to their respective SharePoint sites.
- Assist the Knowledge Manager with establishing written guidelines based on knowledge management/SharePoint best practices, locating key members in departments who can contribute pertinent and useful resources available company-wide.
- Conduct administrative duties on behalf of the Knowledge Manager in support of the IT Dept.
- Provide information to system specialists on data required by project leads, project sponsors, performance improvement practitioners, and team members assigned to performance improvement projects and events.
- Assist and support the Knowledge Manager with IT tasks for all project and non-project-related assignments, reporting all findings, potential risks, and issues.
- Liaison between various departments and facilitator of meetings in the absence of the Knowledge Manager.
- Manage lists, and reports and assist with analyzing and tracking data within and outside of SharePoint.
- Assist with maintaining SharePoint site security, venting all requests for access, and contacting the POC to validate and confirm access.
- Delegate tasks to SharePoint Developers to fulfilled complex creation within SharePoint and through the utilization of Microsoft 365 applications.
- Assist with maintaining the security of data and all resources in SharePoint, permission groups, including creating new permissions groups and overseas activity pertaining to SharePoint maintenance
- Work with the Knowledge Manager and assist members with folder/file migration, moving resources from site to site, while ensuring the most up-to-date resources are visible.
- Assist with designing global content management strategies to include security, quality management, and any internal company policies.
- Analyze, organize, and properly categorize resources across various SharePoint sites.
- Assist the Knowledge Manager with developing intranet sites and document all business requirements for all management processes.
- Promote and support the safeguarding and security of all resources in SharePoint.
CLEARANCE REQUIREMENTS: Secret
EDUCATION REQUIREMENTS: Bachelor’s Degree
EXPERIENCE REQUIREMENTS
• Reports and records management experience
• Proficient with Microsoft applications; Word, PowerPoint, Excel, MS Teams, SharePoint
• Possesses strong problem-solving and analytical skills.
• Demonstrate the ability to work and conduct research independently.
• Possesses an ability to think creatively and provide innovative means of organization to improve productivity.
• Can handle confidential and sensitive company information responsibly.
ADDITIONAL REQUIREMENTS:
The implementation and enforcement of Executive Order 14043 is currently suspended under an injunction pending further litigation. Once the litigation concludes, Candidates may be required to be vaccinated to be eligible for employment, except in limited circumstances where an employee is legally entitled to accommodation.
Individuals are considered fully vaccinated for COVID-19 two weeks after receiving the second dose in a two-dose series or two weeks after receiving a single-dose vaccine.
If you are entitled to accommodation, please advise your Aeyon liaison, and they will consult our Human Resources Department for consideration.
