Legal Assistant

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Quick Stats:

Job ID: 

R14133 Legal Assistant (Open)

Summary:

Performs specialized support and administrative duties for the Litigation and/or Supervision unit(s) within the Claims Legal division. The support duties require trust, loyalty, judgment, initiative, confidentiality, and knowledge of responsibilities associated with litigation handled on behalf of our insureds and the company. Diplomatically interacts with persons inside and outside the company to accomplish the objectives of the claims legal division.

Responsibilities:

Physical Demands

• This position requires the ability to work with close vision (clear vision at 20 inches or less) for extended periods of time.
• This position requires hand and finger dexterity between 66 and 100% of the time.
• This position requires the ability to talk between 66 and 100% of the time.
• This position requires the ability to lift up to 25 pounds between 33 and 66% of the time.
• This position requires the ability to lift up to 50 pounds between 1 and 33% of the time.

Travel Requirements

• This position requires travel up to 5% of the time

Specialized Knowledge and Skills Requirements

• Demonstrated experience providing customer-driven solutions, support or service
• Demonstrated experience performing legal support duties including interacting with members of the judiciary, opposing and co-counsel, clients, and expert and lay witnesses.
• Demonstrated experience with various PC software applications (e.g. Microsoft Office Suites, Internet Explorer, Outlook, Acrobat, FrontPage).
• Demonstrated experience working with confidential documents and situations.
• Demonstrated experience writing and proofreading legal documents for proper grammar and spelling.
• Keyboarding/typing ability at 35 wpm required.
• Solid knowledge and understanding of legal procedures, legal terminology, and the judicial system.
• Solid knowledge and understanding of legal ethics rules and the ability to maintain a high level of confidentiality.

Additional Job Information:

• The legal assistant must have knowledge of Oregon Law; Washington law is a bonus.
• Offer to selected candidate will be made contingent on the results of applicable background checks
• Offer to selected candidate in contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions
• Our policy restricts consideration of applicants needing employment sponsorship (visas) to specialty occupations.  Sponsorship will not be considered for this position

Job Description:

Primary Accountabilities
Legal Office Support (35%)

• Receives and responds to all types of inquiries, relays messages, processes walk-ins and retrieves files upon request.
• Composes letters independently or at the direction of an attorney or paralegal.
• Manages attorneys' calendars, including court and other file-related appearances, appointments, internal and external meetings. Schedules and coordinates tasks for attorneys, paralegals and themselves for future file-related activities and monitors the progress of those activities.
• Performs mail handling and distribution functions. Screens and responds to incoming mail to relay and clarify information, coordinate attorney and paralegal activities, and otherwise facilitate file handling.
• Transcribes correspondence, legal pleadings and arbitration documents, legal briefs, affidavits, discovery documents, recorded statements, investigation reports, form letters, rough drafts, special project letters and agendas.
• Works with attorneys and paralegals to ensure delivery of documents, evidentiary exhibits, and other items to courts, opposing counsel, experts and others.
• Performs necessary department filing and file maintenance functions. Performs all the functions necessary to physically close a file including the boxing and shipping files for storage.

Trial Support (30%)

• Assembles, organizes, catalogs, and maintains medical records, employment records, and other exhibits needed in the defense of the file.
• Contacts and schedules opposing counsel, witnesses, experts, court reporters, clients, and others necessary for the coordination of investigation, discovery, depositions, meetings, independent medical examinations and trials.
• Ensures delivery of documents, evidentiary exhibits, and other items to courts, opposing counsel, experts, and others.
• Reviews and summarizes documentary material including depositions, hearing or trial transcripts, medical records, other exhibits or records; prepares indexes, chronologies, catalogs, and lists; and prepares or assists in the preparation of demonstrative evidence for trial.
• Completes documents such as subpoenas and authorizations, composes appropriate correspondence for transmission of documents, confirms scheduled matters, tracks and ensures compliance with discovery demands and other requests for information.

Technical Activities (20%)

• Maintains case management system entries for all required fields.
• Creates templates to be used in case management system.
• Performs administrative duties for case management system. Serves as liaison to I/S regarding computer related issues and advises users of any updates concerning the case management system.
• Organizes file materials into appropriate categories.
• Uses electronic legal database and case management system to answer general questions from attorneys, agents, etc.

Administration (10%)

• Performs document assembly activities.
• Performs backup functions for Legal Services Manager when he/she is unavailable.
• Assists in answering job related questions.
• Assists in training of unit employees.
• Performs payment and credit functions on files.

Information Management (5%)

• Effectively uses case and expense management systems required for creation, maintenance and disposition of files or other matters in the Legal Department.
• Follows and complies with business process and procedures.

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