Activities Coordinator

INTRODUCTION:

The purpose of this position is to assist in the planning, developing, organizing, implementing, evaluating and directing of a meaningful activity programs in compliance with current federal, state and local standards and in accordance with the established policies and procedures of the facility.

ESSENTIAL JOB DUTIES:

To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation.

• Coordinate group and individual activities for the benefit of the patients, with emphasis on their interests and needs

• Collaborate with volunteers, families, community agencies, etc. Fundraisers may also be planned

• Recognize and respond to changes in patients’ conditions and document observations, interventions and outcomes

• Access and evaluate residents’ individual preferences; plan meaningful activities accordingly

• Plan activities and establish calendar; ensure posting is accessible to facility members and staff

• Establish and maintain community involvement and create a home-like atmosphere for patients

• Participate in care plan meetings

• Organize, develop, implement and distribute newsletter and news articles for local newspaper(s)

• Perform emergency procedures such as cardiopulmonary resuscitation (CPR)

• Assist with admitting, transferring and discharging patients

• Develop, maintain and periodically update written policies and procedures that govern the functions of the Activities Department

• Participate in surveys made by authorized government agencies

• Facilitate the coordination of the Activities Department services and other departments to maintain quality care for patients

• Review, monitor, intervene and document complaints and grievances from patients, families, visitors and employees

• Prepare reports and recommendations for the Administrator regarding the operation of the Activities Department

• Review and revise activity care plans on a regular basis within the guidelines of state and federal regulations and facility policies

• Maintain privacy and confidentiality of records, conditions, and other information relating to patients, employees, and facility

• Follow the established universal precautions and isolation procedures

• Encourage an atmosphere of optimism, warmth and interest in patients’ personal and health care needs

JOB REQUIREMENTS:

• Punctuality, reliability

• Proficient interpersonal skills

• Professional communication skills, both written and verbal

• Successful completion of required training

• Position may require flexible hours, unscheduled overtime or occasional week-end work

• Some travel may be required

Required Computer Software/Equipment used:

• Ability to learn HRIS and/or scheduling systems

• Standard Office Equipment

• Computer

• Microsoft Excel and Word

REQUIRED QUALIFICATIONS:

• Education:

o High school diploma or equivalent is required

o Prefer Associates or higher

• Experience:

o Minimum of six (6) months’ experience working in a skilled nursing facility preferred

o Healthcare experience strongly preferred

• License/Certification:

o CPR

COMPANY COMPETENCIES:

• Respect – We treat people as they want to be treated, showing regard for their rights and privacy

• Integrity – We emphasize honesty, fairness, and doing the right thing even when no one is watching

• Teamwork – We work collaboratively to improve processes, resolve problems and reward results

• Excellence – We hold ourselves to the highest standards, aspiring to zero defects in every task

• Compassion – We respond to those who need help with sensitivity and a positive attitude

• Professionalism – We perform our duties with skill, good judgement and politeness

JOB COMPENTENCIES:

1. Analytical Thinking: Use logic and reasoning to identify changes in patients’ conditions and determine the correct plan of action.

2. Customer and Personal Service: Knowledge of principles and processes for providing personal services, including needs assessment; meeting quality standards.

3. Accountability: Accepts responsibility for own decisions, actions and results; able to maintain dependable behavior in times of crisis or complexity.

4. Attendance: Is consistently at work and on time; ensures work responsibilities are covered; arrives at meetings on time; notifies supervisor of pending absences.

5. Communication: Speaks and writes clearly and persuasively; listens and receives clarification.

6. Ethical Behavior: Upholds organizational values and abides by state and federal regulations; maintains confidentiality of HIPAA information; treats others with respect.

7. Initiative: Seeks increased responsibility; sets self-improvement goals linked to the organizational goals.

8. Job and Industry Knowledge: Demonstrates knowledge of the position and industry; seeks additional information.

9. Productivity and Quality of Work: Maintains high level of performance while demonstrating commitment to accuracy and thoroughness.

10. Teamwork: Communicates with co-workers at all levels to adequately meet the needs of patients.

SCOPE AND LEVEL OF WORK:

• Complexity: Duties assigned are not generally complex. Work assignment is performed within an established framework under general instructions.

• Decision Making: Exercises judgment and discretion.

• Communications: Contacts with the public or employees where explanatory or interpretive information is exchanged, defended, and gathered; discretion and judgment are required within the parameters of the job function.

• Supervision Received: Performs work with supervisory oversight. Under general supervision, receives assignments and is expected to carry them through to completion with substantial independence. Work is reviewed for adherence to instructions, accuracy, completeness, and conformance to standard practice or precedent. Recurring work clearly covered by guidelines may or may not be reviewed.

SUPERVISORY RESPONSIBILITES:

• Does not have supervisory responsibilities

• Supervisor frequently determines priorities

• Occasionally needs manager’s direction due to extraordinary circumstances

PHYSICAL REQUIREMENTS:

Ability to Perform Essential Functions of the Job

• Audio-Visual: Hearing: Good

• Ability to lift to 40 pounds

• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SAFETY EXPECTATIONS:

• Work safely and follow safety rules

• Report unsafe working conditions and behaviors

• Take reasonable and prudent actions to prevent others from engaging in unsafe practices

WORK ENVIRONMENT:

• Work is typically performed in a standard office environment; well-lit; comfortable temperature controlled; above-average conversational noise is frequent

• Manages stress appropriately

• Handles multiple priorities effectively

• Independent discretion/decision making

• Makes decisions under pressure

• Multi-tasking, meeting deadlines, prioritizing

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, or skills required of incumbents in this position.

EQUAL EMPLOYMENT OPPORTUNITY

It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate based on race, color, religion, national origin, gender, age, disability, or any other status protected by law or regulation. Be aware that none of the statements are intended to imply illegal preferences or discrimination based on non-job-related information.

I have reviewed and discussed this job description. I understand my job duties and responsibilities prior to signing this form. I certify that I can perform the essential functions and attest that I possess the qualifications as outlined.

Education

• Bachelors or better in Business Administration
• Bachelors or better in Human Resource Administration

Licenses & Certifications

• Professional in HR