What are the responsibilities and job description for the Office Administrator position at AHEAD?
AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation.
At AHEAD, we prioritize creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard. We create spaces to empower everyone to speak up, make change, and drive the culture at AHEAD.
We are an equal opportunity employer, and do not discriminate based on an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived.
We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD.
The Office Administrator is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. The Office Administrator is the first contact for visitors and an employee resource.
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- Responsible for daily office operations and support for a range of ongoing business needs, including, but not limited to events, scheduling, mail/postal services, and light office upkeep
- Manage ordering and stocking of office supplies and beverages, and maintain supply inventory
- Provide administrative and logistical support on special product projects across Ahead teams
- Manage conference room scheduling, overseeing logistics of catering and room set up and break down
- Welcome clients, visitors, employees
- Manage key card access for the office (request new badges, distribute badges to employees and visitors)
- Take initiative to anticipate the needs of the office
- Maintain office kitchens and coffee machines
- Full-time Monday-Friday at our Chicago office
- Hours: 8:00am - 4:30pm
- Demonstrate initiative and be a self-starter
- Professional, confident, enthusiastic, and detail-oriented
- Positive and approachable; demonstrated ability to interact well with all levels of staff and clients, including senior executives in a fast-paced and service-oriented corporate environment
- Strong oral and written communication skills
- Excellent interpersonal and organizational skills
- Ability to work independently, exercise, good judgment; resourceful, problem-solver
- Intermediate knowledge of Microsoft applications (Word, Excel, PowerPoint, Outlook)
- Previous office/office management experience preferred
Why AHEAD:
Through our daily work and internal groups like Moving Women AHEAD and RISE AHEAD, we value and benefit from diversity of people, ideas, experience, and everything in between.
We fuel growth by stacking our office with top-notch technologies in a multi-million-dollar lab, by encouraging cross department training and development, sponsoring certifications and credentials for continued learning.
We understand that you have a life outside of work. That’s why we offer paid time off, paid company holidays, and a great benefits program including maternity/paternity leave and much more!
Please note that although some job posting are indicated as remote, it is solely for the purpose of the posting. It is company policy for employees within thirty miles of an office to be in-office at least 2 days per week.
Salary : $60,000 - $70,000
