What are the responsibilities and job description for the A/P Associate position at AIA Corporation?
AIA partners with promotional product distributors and provides them with the professional services they need to run efficient and profitable businesses. We enable distributors to work smarter, save time, and free up resources to focus on professional and personal goals.
The Accounts Payable Associate will facilitate all of AIA’s accounts payable daily functions. The position’s main responsibilities are to provide efficient and accurate processing of AP tasks, customer service, research, and execution of journal entries with attention to necessary detail and deadlines.
Accounts Payable Associate Responsibilities:
- Process invoices multiple times a day, verify accuracy
- Post and reconcile supplier payments via check, ACH, and virtual credit card
- Process prepayments and enter journal entries
- Communicate effectively with impacted partners to resolve credit holds, as needed
- Work closely with suppliers to keep supplier accounts current
- Research checks not cleared, assist with repayment as necessary
- Responsible for collecting W-9’s and the completion of 1099’s
- Enter credit memos into AIA accounting system
- Understand data entry and impact on ERP and Financial System
- Update/verify name, address, payment information, credit, and payment terms
- Maintain approval thresholds and appropriate controls are followed
- Manage incoming email to various mailboxes
- Communicate and partner with internal business partners to ensure no roadblocks
Accounts Payable Associate Requirements:
- Associate degree in Accounting or Finance, required
- One to three years’ previous related experience
- Must take personal leadership of oneself; be agile & adaptable, accountable, and courageous
- Be able to collaborate, communicate effectively and engage & inspire others
- Have the ability to solve problems, strategize, and be innovative
- Must manage execution, maximized productivity, and be results driven
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical Setting:
- Office
Schedule:
- Monday to Friday
Work Location: One location