Financial Assistant

Air Partner have been offering trusted aviation solutions for over 62 years and we are going from strength to strength. We are looking for a Finance Assistant to join our friendly and supportive Finance Team. You will be responsible for assisting with all daily finance accounting and administrative duties in a high volume and fast paced environment.

The role is based in Chamblee, Atlanta on a hybrid basis.

This position is hourly, and it attracts overtime. The average over the span of the year is about 2 hours overtime per week. Overtime pay is 1.5X the hourly rate. This translates to about 65k but it’s not guaranteed. It could be more or less depending on how Air Partner is doing volume wise.

You will:

• Be responsible for daily preparation and posting of a high volume of both sales invoices (AR) and purchase invoices (AP)
• Set up and review payments, ensuring timely invoicing of customers and active credit control
• Prepare daily bank reconciliations and liaise with brokers and stakeholders on positions of trades
• Assist with the close of month end as needed
• Ensure postings to Financial ERP (Navision 2016) are of a high quality
• Process a high amount of urgent wires daily, also verifying banking details with vendors
• Respond to an average of 100-150 emails daily
• Deal with the weekly ACH payment run (can be up to 50 invoices)
• Keep track of about 15 corporate card expense reports, following up daily for status of completion
• Invoice clients
• Track customer payments (every 2 hours)
• Process client credit cards
• Assist with generating weekly reminders and monthly customer statements and work with the sales team to resolve payment issues
• Ensure currency requirements are met, with minimum exposure to currency risk
• Collaborate with the sales and trading teams on deals to ensure completeness of documentation and adherence to company financial controls
• Deposit checks and process credit card transactions, ensuring internal payment and compliance policies are followed
• Provide support to the Vice President of Finance on any projects as required
• Assist with office support functions as required including handling of mail and office supply procurement
• Manage a demanding workload and the associated pressures of working in a high-volume and often time-critical trading business
• Maintain high standards in all work and accuracy in the face of frequent interruptions
• Have the ability to work in a changing and time-sensitive environment
• Maintain a strong control environment
• Prepare accurate financial information within the requisite timescales (5 Workday close)

What we are looking for:

You will have excellent attention to detail with the ability to work independently and under pressure, to meet tight deadlines. You will also:

• Be experienced working in a high volume and time critical accounting environment (3 - 5 years’ experience preferred) with a highly analytical and hands on approach
• Experience of posting high volumes of invoices daily
• Experience of Accounts Payable and Accounts Receivable
• Experience of dealing with a high level of emails daily on top of your workload
• An ability to cope with frequent interruptions for urgent payments
• Experience with month end close processes - an ability to do month end journal entries as well as running reports for the month end close
• Experience processing wires and ACH payments
• Experience tracking corporate card expense reports
• Have a “can do” attitude
• Be proficient in Microsoft office and have strong Excel skills
• Have the ability to clearly communicate and work well with team members of all seniority levels
• Have a Bachelor’s Degree in a related field

Experience working with an international customer base (both internally and externally) would be an advantage, as would experience using Microsoft Navision / Dynamics, although an ability to adapt to new systems if this is not the case, is important.

About us:

Welcome to Air Partner – where the skies are not the limit, they're just the beginning! ​

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Established in 1961, Air Partner is an international aviation services group and we're inviting you to join our crew. As a key player in the Wheels Up family, we're soaring to new heights in private aviation and aviation services with a team of over 2000 professionals globally. We're also proudly a Delta Air Lines premium partner – talk about flying in good company!​

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Providing world class aircraft charter services and aviation safety and security solutions, we're the go-to for industry giants, commerce champions, governments, and private jetsetters. We also flex our wings in both civil and military circles globally.​

Our Charter Division comprises of group charter, private jets, cargo, and specialist services. Group Charter charters large airliners to move groups of any size. Private Jets offers the Company's unique pre-paid JetCard scheme and on-demand charter for up to 19 people. Cargo charters aircraft of every size to fly almost any cargo anywhere, at any time.​

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But we're not just about the skies; we're about creating an atmosphere where you can thrive. We're committed to diversity, equity, and inclusion, and it's not just lip service. Our Environmental, Social, and Governance Strategy and our Diversity, Equity & Inclusion forum aren't just policies; they're our way of life. ​

We were the first corporate sponsor of the European Pride in Aviation Network (EPAN) and proudly support our local communities through charitable initiatives and volunteering.​

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We're not just a company; we're a family, and we're on the lookout for more incredible individuals. Are you ready to belong? If you're thinking, "That's the place for me!" – we'd love to learn more about you. Plus, we're not just saying it; as a Disability Confident employer we guarantee an interview for any disabled person meeting our job criteria. And If you require any reasonable adjustment during any part of the recruitment process, just please let us know. That's not just a promise; it's our commitment to an inclusive future.​

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What's the next step? A virtual interview where you get to show your stuff to our Talent Acquisition team. And if all goes well, you'll be meeting our business teams in person. Need any adjustments for the journey? Just let us know; we're all about making sure you're comfortable and confident.​

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We encourage applications from every background so if you're ready to make your career take off, check us out at www.airpartnergroup.com. Your next adventure is just a click away! ​