Sunik, an Akima Company, delivers superior services for logistics, facilities, maintenance, and repair across today’s most complex and demanding DoD and federal civilian installations. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to innovation, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our more than 14,000 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment. POSITION SUMMARY: The Project Control Analyst- Accounting and Billing Specialist, with the guidance of senior staff (Senior Project Control Analyst) manages the customer billing cycle process ensuring that invoices are accurate, on-time, and contain the necessary backup documentation for customer review. The Project Control Analyst - Accounting and Billing Specialist also assists the Senior Project Control Analyst and HR Representative by managing and maintaining the Project Setup Form (PSF). Both processes require candidate to learn all business aspects of the contract, to have experience in Microsoft Excel, and have an understanding of contract Revenue, Billing, Ceilings, and Workforce requirements. MAJOR JOB ACTIVITIES: Performs all aspects of the Project Control Analyst position to include: - Contract Related Tasks, to include completing project setup forms, reviewing invoices for accuracy, assisting with billing, general accounting support, and handle other office duties and special projects as assigned. Must review and understand the basic contract document(s) as they relate to billing and revenue. Identifies and confirms invoicing requirements with the contract’s PCA II, and the S8 representative (Government Finance counterpart). Manages the customer billing cycle process ensuring accurate and timely invoices, while providing all necessary invoice backup. As necessary, collaborates with the contract’s PCA II and HR representative to create, updates and maintains the contract’s Project Setup Form (PSF). Periodically reviews the PSF and project via COGNOS and Costpoint reports (as it relates to billing) for accuracy. (Will train.) Ensures the billing formula, and the biller fields are properly populated. With management guidance, ensures the project set up/structure supports the billing requirements as specified in the contract (or by the client if not included in the contract). Creates and maintains billing files that include the base contract, subsequent modifications, and invoice copies, revenue vs. billed/unbilled reconciliation, PSF, and customer correspondence. Compares actual project expenses against contract terms and conditions and the Federal Acquisition Regulations (FAR) for accuracy (POP, funding, billing rates, labor categories, un-allowable expenses). Identifies and corrects errors and issues (incorrect project set ups, misclassified expenses) and notifies the contract’s PCA II. Supports the contract’s PCA and HR representative via AP Corrections, employee setup and accuracy in the PSF, as well as creating manual Work Authorizations for all employees on the contract Procurement Backup - Provides backup to the procurement team via acceptance of procurement request packets, adding cost data onto procurement Excel trackers, and the audit\reconciling of purchases. - Assists in ensuring all purchases are purchased and submitted against the correct Lines of Accounting (LOAs) of the contracting, performing A/P correction submissions as needed. - Perform additional duties as assigned. MATERIAL & EQUIPMENT DIRECTLY USED: Computers, Microsoft Office software products. Must operate copiers, scanners, and other common office equipment. WORKING ENVIRONMENT/PHYSICAL ACTIVITIES: Work is generally conducted in an office environment. Must comply with OSHA, EPA, Fire Regulations and published Company work rules. FREEDOM TO ACT: Reports to the contract’s Project Control Analyst II (PCA II). Works independently for routine tasks. Complex tasks and special assignments require moderate levels of guidance while less involved tasks require only basic direction.
Qualifications:
MINIMUM QUALIFICATIONS: Education: High school Graduate/GED. Associates degree in Accounting, Business Administration or Finance or equivalent preferred. Experience: Strong oral and written communication skills. Must possess refined skills in Microsoft Office applications. Advanced Excel skills are preferred. Demonstrated ability to effectively interact with others and work independently.Knowledge of Deltek Costpoint is preferred. Demonstrated familiarity with the practical applications of personal computers and basic application software (e.g., Excel, Word, etc.). Ability to assess, interpret and apply government standards, specifications, and handbooks to the unique requirements of tasking. Must possess and continuously maintain a current State of Colorado Driver’s License prior to starting or by 30 days after employment. SECURITY CLEARANCE: Must be US Citizen to obtain and maintain a National Agency Check Inquiry (NACI) to obtain a CAC. Must receive a favorable background check and drug testing results. The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessar y. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted. We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis. The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website. Please do not use the dedicated email or phone number above to inquire on the status of your job application. In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.