Administrative Assistant
Job Posting for Administrative Assistant at Aksarben Foundation
Summary:
The Aksarben Foundation is a well-respected, nearly 130-year-old organization in need of an Administrative Assistant. This position is responsible for providing administrative support to the Aksarben staff, including the Executive Directors of the Aksarben initiatives: Full Value Ag, Growing Together, InternNE, and Nebraska Tech Collaborative.
Primary Duties and Responsibilities:
● Day-to-day administrative support - managing calendars, scheduling meetings, and handling correspondence.
● Act as a point of contact for clients and vendors, responding to inquiries.
● Maintain and update databases, spreadsheets, and other documents as needed. Ensure accuracy and integrity.
● Arrange travel itineraries, accommodations and other logistics for staff as required.
● Assist in drafting, formatting, and proofreading documents such as reports, presentations, and memos.
● Coordinate and schedule meetings, prepare meeting agendas, and take minutes when necessary.
● Manage office supplies inventory, order supplies as needed, and ensure equipment is properly maintained.
● Organize and maintain physical and electronic files, ensuring they are easily accessible and properly archived.
● Assist with special projects and perform other administrative tasks as assigned by management.
Qualifications:
● Proven experience as an administrative assistant or related role.
● Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
● Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
● Strong attention to detail and accuracy.
● Exceptional communication skills, both written and verbal.
● Ability to work independently with minimal supervision and as part of a team.
● Discretion and confidentiality in handling sensitive information.
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