Administrative Coordinator

About us

Alabama Coalition Against Domestic Violence is a small business in Montgomery, AL. We are professional, fast-paced, collaborative and our goal is to to create opportunities for freedom from domestic violence through advocacy, education and the promotion of social intolerance of abuse. .

Our work environment includes:

• Modern office setting

Summary of Responsibilities:

The Administrative Coordinator provides support to the daily operations and the office of the Executive Director. Under the supervision of the Executive Director, the Administrative Coordinator will complete the day-to-day operation responsibilities by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of the Executive Director.

The Administrative Coordinator will eagerly commit to ACADV's mission and goals:

The mission of ACADV is to create opportunities for freedom from domestic violence through advocacy, education, and the promotion of social intolerance of abuse.

Administrative:

· Responsible for daily operation routine tasks.

· Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.

• Provide front-desk coverage by managing the agency’s multiline phone system, greeting visitors with excellent customer service, and receiving deliveries.
• Responsible for ensuring the office remains clean and organized daily.
• Cultivate and promote positive relationships with staff members, membership, and collaborative partners.

· Performs administrative duties such as filing, typing, copying, binding, scanning, etc.

· Makes travel arrangements for the Executive Director, such as booking flights, transportation, and hotel or restaurant reservations.

· Exhibits respectful and professional communication via phone, e-mail, and mail.

· Ensures equipment operation by completing preventive maintenance requirements, calling for repairs, maintaining inventories, and evaluating new equipment and techniques.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.

• Develop correspondence for the Executive Director including the development of emails, memos, letters, spreadsheets, forms, and faxes.
• Plan, organize, and schedule team meetings in the office, off-site, or via videoconference as requested by the Executive Director.
• Coordinate and maintain the Executive Director’s calendar.
• Assist the Executive Director with the complete of monthly reports and required documentation.
• Maintain central filing system, contact database, employee list, and inventory.
• Order and oversee office supplies and food deliveries for meetings.
• Assist the Executive Director with the coordination of ACADV board, membership, or project meetings.

Collaboration:

• Demonstrate professionalism, tact, and diplomacy while representing the ACADV in meetings, through written correspondence, and in other roles;
• Attend and participate in staff and department meetings to take minutes.

Reporting:

• Assist with the preparation of various report summaries of ACADV activities and statistical information.
• The Administrative Assistant will report directly to the Executive Director.
• Prepare a monthly staff report to be provided to the Executive Director.
• Required to maintaining confidentiality.

Additional Job Responsibilities:

• Responsible for leading the efforts to increase individual capacity.
• Assist the Executive Director with grant reports and grant tracking timely manner.
• Prepare written grant reports on assigned grant deliverables.
• Perform other duties as may be necessary or assigned by the Executive Director.

Skills Requirements:

• Demonstrate excellent oral and written communication skills.
• Demonstrate appropriate conflict resolution methods that lead to positive solutions.
• Demonstrate critical thinking skills that allow for an enhanced ability to understand and interpret complex rules and regulations.
• Demonstrated ability to handle multiple tasks, manage time, evaluate progress, and adjust activities to complete tasks within established time frames and produce high-quality work
• Demonstrate knowledge of day-to-day use of Microsoft Office suite of software applications and Adobe Acrobat.

Special Demands:

• Perform occasional lifting of light boxes as requested by the Executive Director.
• The willingness and ability to travel with occasional overnight stays.
• Must secure reliable transportation, including driver's license and proof of insurance, if necessary, when travel is required.
• The ability to work in a fast-paced, cooperative, non-smoking, client-centered environment.
• Must pass a state background check.

We want to ensure that all applicants have a fair and equal chance, so we’re using a TestGorilla assessment (https://www.testgorilla.com). This minimizes unconscious bias in our hiring process. Successful candidates will be invited to a job interview.

Ready to join our team? Start by clicking the link below.

https://app.testgorilla.com/s/mdlzel6w

Job Type: Full-time

Pay: From $42,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Alabama Coalition Against Domestic Violence wants to ensure that all applicants have a fair and equal chance, so we’re using a TestGorilla assessment (https://www.testgorilla.com). This minimizes unconscious bias in our hiring process. Successful candidates will be invited to a job interview.

Ready to join our team? Start by clicking the link below.

https://app.testgorilla.com/s/mdlzel6w

Experience:

• Office: 3 years (Required)

Work Location: In person