QUICKBOOKS BOOKKEEPER

QUICKBOOKS BOOKKEEPER

Summary/Objective

The purpose of this position is to record and keep track of all money that flows in and out of the U.S. Space & Rocket Center Education Foundation.

Duties/Responsibilities/Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Records and documents all deposits
• Reconciles cash and all bank accounts
• Maintains an accurate general ledger; making adjustments as needed
• Issues invoices to and posts payments from clients
• Manages accounts payable and accounts receivable
• Provides expense account analysis as requested
• Keeps record of fixed assets, acquisitions, disposals, and depreciation
• Ensures that journal and adjusting entries are prepared and entered in an accurate and timely manner
• Prepares monthly account reconciliations
• Reconciles monthly credit card statement
• Ties out A/R aging with general ledger at month-end
• Assists with the month-end closing process
• Tracks scholarship funding and distribution balances
• Assists with the preparation of the annual budget
• Prepares financial statements as needed by the Board of Directors and Executive Director
• Meets or exceeds normal and customary GAAP and other standards
• Aids in internal and external audit
• Follows written financial procedures 
• Attends weekly staff meetings
• Maintains a positive public image for the Foundation
• Assists with clerical work as needed
• Other duties as assigned

The above duties reflect the general responsibilities necessary to describe the principal work functions of the job and shall not be considered as a detailed description of all work.

Job Specification

Required Education and Experience

Work experience: Minimum of 5 years of recent and relevant full charge bookkeeping experience with QuickBooks expertise. Must be extremely organized and be able to multi-task. Must be very detail oriented and proficient in Excel. Must possess knowledge of accounting and reporting standards and requirements. Must have excellent verbal and written communication skills to interact effectively with employees, guests, and contractors.

Work Environment/Physical Demands Summary
This position has the following special requirements:

• Sitting for extended periods of time (6-8hrs) at desk operating computer terminal, review reports.
• Walking, climbing (stairs) to access other departments.
• Carrying, lifting items such as boxes and supplies weighing up to 30 pounds to waist height.
• Sight, reading, feeling, wrist movements to operate computer terminals, write documents, review reports, operate calculators.
• Talking, hearing to instruct employees and assist guests and contractors in person and over the telephone.

This position involves working in a climate-controlled office environment. This position works in a confined area with other employees. This position deals extensively with guests, contractors, vendors, and employees at all levels of the organization.

Travel Required? No

Affirmative Action/EEO statement

The U.S. Space & Rocket Center is an equal opportunity employer. As such, we offer equal employment opportunities without regard to race, color, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, veteran or any other characteristic protected by law.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.