HR Generalist - Library (Pending Governing Board approval)

Bachelor's degree in business administration, public administration, human resources, or a closely related field and at least three years of professional human resources work experience; recruitment experience or any equivalent combination of related training and experience. 

Successful completion of a drug screen and a criminal history background investigation is required prior to employment. 

Must possess a valid State of Florida Driver's License and be insurable by the District 's insurance carrier and safely drive a District vehicle.

Evening and weekend work hours may be required.

Coordinates full-cycle recruitment processes including employee action forms, recruitment requisitions, employment announcements, applicant sourcing, assessment facilitation, and interviews. 

Collaborates with internal and external partners to employ creative, professional, and ethical recruiting methods, identifying highly motivated and talented candidates.

Creates job postings, employment opportunity advertisements, coordinates exam plans, supplemental questions and written and oral exams.

Assists with the scheduling of interviews and assessments for applicants and observes interview panel activities for all initial employment and promotions to ensure compliance with Library District policy, collective bargaining agreement, and local, state, and federal law and EEOC guidelines.

Maintains application-tracking system. Provides support to internet candidate searches for vacant positions using a web-based applicant tracking system. Maintains applicant database, prepares, and distributes timely correspondence to those not selected for assessment, interview, or hire.

Coordinates and tracks completion of pre-employment testing, background checks and motor vehicle reports. Conducts reference checks.

Administers and coordinates new employee onboarding, new employee orientation and onboarding activities. Administers employment termination processes.

Maintains employee and recruitment data within Human Resources Information Systems (HRIS).   Utilizes HRIS for data collection and analysis, tracking statistical metrics, and preparing and presenting reports as needed. Monitors and aids in reducing time and costs associated with hiring metrics.

Serves as the primary contact for Library District staff regarding processes, procedures, collective bargaining contract inquiries, practical application, workplace adjustments/accommodations and FMLA coordination.

Confers matters requiring higher-level interpretation, review, or consultation to the Human Resources Director.

Supports the Human Resources Director in developing, coordinating, and facilitating organizational, supervisory, and leadership training for staff. Collaborates with the Human Resources Director to develop, revise, update, distribute, and communicate Library District-wide Human Resources and Risk Policies and Procedures.

Provides support and performs data analysis work in the development of collective bargaining reports.

Promotes strong collaboration with internal and external partners, maintains positive branding for the department and organization, and fosters inclusive relationships with customers, colleagues, and clients, irrespective of diverse orientations.

Establishes and maintains effective, respectful, and professional relationships with work colleagues, supervisors, managers, and leadership.

Serves as backup for payroll processing. 

Drives a District vehicle to perform duties as required at various Alachua County Library branches.

Performs related and other duties as assigned.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS, AND ABILITIES

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to be mobile. The employee must occasionally lift and/or move up to 25 pounds in handling of boxes.

Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.