Bookkeeper/Administrative Assistant

JOB DESCRIPTION: BOOKEEPER, ADMINISTRATIVE ASSISTANT

We seek a competent, trustworthy professional, who will learn our business by assisting with the day-to-day bookkeeping and general administrative duties of our small-business office, with potential to eventually advance to full-charge bookkeeper.

• Manage common office tasks.

• Provide polite and professional assistance via phone, mail and email.

• Be a proficient, helpful and positive presence in the workplace

• Have strong problem-solving skills

Typical duties include:

• General bookkeeping in support of / assisting our CFO.

• Using Quickbooks for basic entries, printing or altering invoices and reconciliations.
• Assist with invoicing, receiving payments, invoicing, receivables, payables, and financial reports.
• Assist with freight estimation, billing, booking and followup, including handling domestic and international shipping documentation and facilitation.

• Parts pricing and procurement for our remanufacturing operation

• Process / facilitate internal operational paperwork and database tracking, work orders, inventory entries, parts and labor hour tracking, sales reports, etc.

• Document handling and facilitation for product quotations, freight quotes, sales write-ups, invoices, and other general correspondence, meeting documentation, sales reports, and etc.

• Producing computer generated reports, record-keeping, product pricing research.

• Assisting with online marketing material generation, such as blog post and web-page production, mailer design, and other tasks supporting marketing, advertising and sales activities.

• Maintaining professional communication via phone, email and mail.

• Mail receipt, general filing.

• Reception – greeting visiting customers / prospects, dealing with deliveries, vendors, job applicants and other walk-in visitors.

• Screening phone calls and routing callers.

Requirements:

• High school education with significant bookkeeping experience, or college degree preferred, accounting degree preferred.

• Excellent computer skills

• Quickbooks specific accounting system knowledge helpful.

• Operate common office equipment (computer, copier, scanner, fax, etc.)

• Particular attention to detail

• Excellent grammar and spelling

• Proactive and adept at problem solving

We offer

• 401k program
• Matching 401k funds
• Paid sick / personal time
• Paid vacation
• Access to Health Insurance
• Small town, no traffic or parking hassles.
• Small company, no big-company BS.

Starting salary range commensurate with experience and skills. Full time position.

Job Type: Full-time

Pay: $11.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 2 years (Required)

Work Location: One location