Associate Contract Specialist- DEHE Business Support

Salary: 29.22-36.53 :USD

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.

• Cost-Share Dental and Vision Insurances

• Discounted Pet Insurance

• Retirement Contributions with Pre-Tax or Roth options into a 403(b).

• Retirement Match and Discretionary. ANTHC matches up to 5%, with a 3% discretionary contribution after one year of employment into a 401(a).

• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.

• Twelve Paid Holidays

• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment

• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.

• Flexible Spending Accounts for Healthcare and Dependent Care.

• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.

• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.

• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.

• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.

• On-Site Training Courses and Professional Development Opportunities.

• License and certification reimbursements and occupational insurance for medical staff.

• Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.

• Emergency Travel Assistance

• Education Assistance or Education leave eligibility

• Discount program for travel, gym memberships, amusement parks, and more.

Visit us online at www.anthc.org or contact Recruitment directly at HRRecruiting@anthc.org.

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary: Under general supervision, provides procurement and contracting support functions for ANTHC departments.

Responsibilities:

Assists in procuring supplies, services, construction projects and equipment. Provides support to department staff and contractors concerning contract development and requirements. Assists appropriate staff regarding the development of contract objectives and scope of work. Assists in preparing appropriate solicitation documents, and determines sources to be solicited; provides solicitation documents and notices to vendors and contractors.

Assists in evaluating bids and proposals; source selection processes, debriefs unsuccessful offering vendors, compiles, validates and processes required documentation; within scope of authority or recommends to department staff approval as necessary.

Assists in contract development; terms and conditions of contracts; assists in negotiating contract amendments and prepares technical and contract documents.

Performs a variety of administrative functions; prepares and updates reports, records and related documents; responds to inquiries. Reviews and approves invoices from vendors/contractors for compliance with contract. Maintains contact files for auditing.

Assists Contracting Officers by tracking deadlines, performance, and other legal requirements of the contract. Maintains contract files related to contracts and legal issues and assists in resolving issues as needed. Enters contract information and other data into computer system; accesses and locates information for customers, staff, vendors and others.

Updates and tracks a variety of electronic and paper files, records, reports, and related documents. Maintains file integrity and confidentiality by adhering to organizational policies and procedures. Assures the accuracy of the electronic and paper filing systems. Researches files to obtain requested information, insert additional data, and check accuracy of documents.

Provides information and assistance within the scope of designated authority.

Performs other duties as assigned or required.

Other information:

KNOWLEDGE and SKILLS

· Knowledge of the principles and practices of public procurement and contracting.

· Knowledge of negotiation techniques.

· Knowledge of procurement and materials management practices and principles.

· Knowledge of business English usage, spelling, grammar and punctuation.

· Knowledge of purchasing, budgeting and inventory management techniques and concepts.

· Skill in researching, reading, interpreting and writing technical specifications and documentation.

· Skill in the design and layout of technical documents, and contracts.

· Skill in working within deadlines to complete projects and assignments.

· Skill in establishing and maintaining effective working relations with co-workers and vendors.

· Skill in operating a personal computer utilizing a variety of software applications.

· Skill in interpreting legal clauses and provisions.

· Skill in negotiations.

MINIMUM EDUCATION QUALIFICATION

A Bachelor’s Degree in logistics, finance, business or related field. Progressively responsible exempt/professional work experience may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Non-supervisory - Two (2) years of procurement and/or contracting experience related to the department that will be served. An equivalent combination of relevant education and/or training may be substituted for experience.