Vendor Management Coordinator

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

Benefits include:

• Generous Paid Time Off and holiday schedule with 4 weeks paid vacation per year to start and 12 paid holidays.

• More than 19 Federal healthcare plans with plans for employee, employee plus one, and employee plus family available. ANTHC covers 80% of all health insurance premiums and 100% of Short-Term Disability, Long-Term Disability, Dental, Vision, Basic Life, and AD&D.

• 401(a) retirement plan; ANTHC will contribute 3% of your annual compensation to the plan account each year, with up to an additional 5% match with a 6-year vesting schedule.

• 403(b) retirement savings plan with pre-tax and Roth options. Flexible Spending Accounts for Health Care and Dependent care are also available.

• Onsite Child Care is available in a brand new education facility.
  

• Onsite free gym access. Additional gym, rock climbing wall and salt-water pool available at the Alaska Pacific University for a small fee per semester. Steep discounts on outdoor equipment rentals for your Alaskan adventures!

• Tuition reductions for employees and their eligible dependents at the Alaska Pacific University.

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary:

Under general supervision, the Revenue Cycle (RC) Vendor Management Coordinator will support revenue cycle by managing the vendor invoice reconciliation process to ensure invoices are accurate and processed timely, analysis of vendor spend, onboarding of new vendors, monthly expense tracking, ongoing tracking of vendor performance and expenses. Serves as subject matter expert with regard to revenue cycle vendors and vendor processes. Creates tracking of areas that need to be reviewed with RC leadership to optimize vendor workflows, quality and performance.

Responsibilities:

• Processing vendor invoices, checking for accuracy, legitimacy, supporting documentation and matching supplier invoices to purchase orders/receipts.
• Reconcile invoices for payment, and ensure proper period is expensed for month close.
• Proactively reconciling invoiced inventories/volumes against the system(s) of record, validating invoiced amounts are accurate.
• Develop and maintain vendor performance scorecards.
• Assist with onboarding new vendors or change in vendor scope.
• Identify and reconcile any discrepancies with internal, and/or vendor representatives as necessary.
• Building and maintaining strong relationships with vendors and internal stakeholders.
• Answering questions from vendors and internal stakeholders regarding invoices and payment status and resolve issues and discrepancies.
• Coordinating with internal departments to obtain approvals as necessary to process invoices in a timely manner.
• Data entry into applicable reporting mechanisms – supporting dashboards to provide management insight to relevant invoice activity.
• Perform contract/statement of work review and assist revenue cycle leadership with negotiation.
• Assist with contracting, requisition and tracking of vendor agreements and amendments.
• Conferring with vendors on outstanding issues.
• Collaborate with RCM team to develop and implement corrective actions and process improvements to optimize vendor performance.
• Foster a culture of quality and continuous improvement within revenue cycle, promoting teamwork and collaboration.
Performs other duties as assigned or required.

Other information:

KNOWLEDGE and SKILLS

• Knowledge of revenue cycle metrics and drivers, particularly in billing and collections (A/R days, cash goals, aging, compliance metrics).
• Ability to thrive in a high-volume, fast paced environment, while being efficient with a high level of integrity and confidentiality.
• Solid attention to detail and ability to work well within a deadline driven environment.
• Knowledge of industry standards, best practices, and software.
• Strong quantitative, analytical, and problem-solving skills.
• Excellent oral and written communication skills with ability to effectively communicate with all levels of management.
• Ability to foster effective working relationships and build consensus.
• Ability to manage multiple priorities and tasks concurrently, meeting deadlines, and changing priorities.
• Knowledge of the Privacy Act of 1974 and HIPAA Privacy Rule Act of 1966.
• Knowledge of health care operations; and revenue cycle activities.
• Knowledge of auditing principles and standards.
• Ability to provide leadership and influence others.
• Skill in operating a personal computer utilizing a variety of software applications.
Skill in oral communication and presenting information to providers.

MINIMUM EDUCATION QUALIFICATION

Bachelor’s degree in finance, HIM, business administration, or other similar field. This may be substituted with applicable experience.

MINIMUM EXPERIENCE QUALIFICATION

Non-supervisory – Five (5) years of work experience. An equivalent combination of relevant education and/or training may be substituted for experience.

MINIMUM CERTIFICATION QUALIFICATION

N/A

PREFERRED EDUCATION QUALIFICATION

N/A

PREFERRED EXPERIENCE QUALIFICATION

Vendor Management experience preferred.