Administrative assistant

Description :

Are you eager to start a career in marketing? Do you have exceptional communication and organizational skills with a desire to learn?

If so, Albany ENT & Allergy Services is looking for you!

Reporting to the Marketing & Communications Manager, the marketing assistant is responsible for supporting the marketing and administration team on various projects and events.

Full-time position (40 hours) per week.

DUTIES & RESPONSIBILITIES :

• Research all referring providers, analyze other providers in practice, track referring providers / identify those not currently referring to Albany ENT.
• Compile and update list of non-traditional referral resources such as senior centers, school nurses, religious organizations, community centers and pharmacies
• Updating and editing resident recruit information and assist in coordination of site visits, lunch orders, office tours for any PA / MD candidates.
• Assist in the organization and preparation of internal / external marketing materials
• Identify community / charity events to participate and opportunities for sponsorship and / or group volunteer opportunities;

assist in the coordination of internal / external events.

• Assist with managing our QM2 reputation management platform, track provider reviews and respond with HIPAA compliant messages, investigate negative responses, and delegate or respond to patients appropriately.
• Review and edit monthly custom and industry social posts, monthly ad campaigns, etc.
• Assist in the management of Mediplay content, creating, editing, refreshing as needed
• Support evaluation of website to identify issues (broken links, spelling errors) and reviews for readability, consistency, and esthetics
• Track / manage current inventory of AENT branded items, swag, and all marketing collateral
• Participate in monthly employee engagement committee meetings, take minutes, assist in delegation of duties and support initiatives
• Assist in the coordination of building maintenance needs and handyman services.

Requirements :

• Associate's or Bachelor's degree preferred; will consider experience in lieu of education.
• Strong customer service and team orientation; able to collaborate with teammates
• Excited to work in a fast-paced environment
• Strong problem-solving and project management skills
• Proficient in Microsoft Office, Excel, and PowerPoint

Compensation details : 17.75-21 Hourly Wage

PIf1871f7a3665-26289-34255463

Last updated : 2024-05-02