Administrative Assistant

JOB POSTING #231 Repost
PLEASE POST

The City School District of Albany

An Equal Employment/Affirmative Action Employer
Management/Confidential Employment Opportunity

Date of Posting: February 13, 2024

Position(s): Administrative Assistant
Monday – Friday

Location(s): Academy Park

Requirements: Appropriate examination for this title is required for permanent

appointment. For additional information and to apply for current
Civil Service exams visit: https://jobs.albanyny.gov/exams

Salary: $50,000.00

Deadline for Applying: Continuous until filled



General Statement:
The incumbent is responsible for making independent decisions on problems encountered within a
delegated scope of activity. Supervision is exercised over a staff of clerical assistants. Work is
performed under the general direction of the head of the department who reviews work through
conferences and reports for adherence to departmental policies and standards.

Minimum Qualifications:

A) Graduation from a regionally accredited or New York State registered college or university or
one accredited by the New York State Board of Regents to grant degrees with a Bachelor's
Degree; OR

B) Graduation from a regionally accredited or New York State registered college or one
accredited by the New York State Board of Regents to grant degrees with an Associate's
Degree and two (2) years fulltime paid experience in a supervisory capacity in an office
environment; OR

C) Graduation from high school or possession of a high school equivalency diploma with four
(4) years fulltime paid experience in a supervisory capacity in an office environment; OR

D) An equivalent combination of training and experience as defined by the limits of (a), (b),
and (c) above.

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NOTE: Albany City School District promotional component:

1. Two (2) years of full time permanent competitive class status as a stenographer in the
Albany City School District; OR

2. Four (4) years of full time permanent competitive class status as a typist in the Albany City
School District.

Responsibilities: 

Collects necessary information and assists in the preparation of the departmental budget
estimates; 

Supervises and participates in the keeping of fiscal records and the preparation of vouchers
for payment; 

Supervises a clerical staff engaged in processing of personnel records, payrolls, maintenance
files, general correspondence and other records; 

Provides general supervision over recording of expenditures and receipts of an office; 

Requisitions materials and supplies; 

Oversees staff work and maintains specialized accounts and records; 

Participates in staff conferences concerning administrative procedures to be followed in
carrying out various programs of the department; 

Assists superiors in planning and administering programs for staff, in office methods and
procedures, and other non-technical fields; 

Reads incoming mail and answers general correspondence as required; 

Supervises and expedites the preparation of reports and the maintenance of records
through research and review of work; 

Assists in the interviewing of applicants for work and advises superiors on hiring and
related personnel matters; 

Trains new employees; 

Enters and retrieves information in an automated information system; 

Performs related work as required;

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: 

Thorough knowledge of the principles and practices of office management; 

Thorough knowledge of office terminology, procedures and equipment, including personal
computers; 

Good knowledge of business arithmetic and English; 

Working knowledge of the principles and practices of public administration; 

Working knowledge of budget, purchasing or contract procedures; 

Working knowledge of the principles of governmental account-keeping and personnel
administration; 

Ability to properly interpret and make decisions in conference with relevant laws,
regulations and policies pertaining to an agency;

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Ability to plan, organize and coordinate the work of a large group of employees performing
varied clerical operations and develop and refine office procedures; 

Ability to relate to and communicate with the public, members of the department and
representatives of other agencies in a professional manner; 

Ability to keep complex records and prepare reports; 

Courtesy and tact; 

Good judgment; 

Dependability; 

Physical condition commensurate with the demands of the position.

How to Apply
E-mail: humanresources@albany.k12.ny.us
Post: City School District of Albany

Office of Human Resources
1 Academy Park
Albany, NY 12207

The City School District of Albany, does not discriminate on the basis of Age, Race, Color, National Origin, Religion, Disability, Sexual
Orientation, Gender Identification, Gender Expression, Transgender Status, Sex, Marital Status, Domestic Violence Status, or Genetic
Predispositions in employment or any of its programs and/or activities which it offers or operates, as it is required to do by the Age
Discrimination in Employment Act of 1967, the Americans with Disabilities Act, Title VI of the Civil Rights Act of 1964, Title VII of the
Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Genetic
Information Nondiscrimination Act of 2008 and the New York State Human Rights Laws.

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