Administrative Assistant

We're seeking an experienced Administrative Assistant to join our team!
This position is part of our Safety & Training Team. You bring the admin skills; we'll train you on the safety record keeping pieces.

Position Summary
The Administrative Assistant facilitates the efficient operation of the Safety & Training Department by performing a variety of administrative and clerical tasks. This administrative support helps to further the compliance and safety goals of our Motorcoach Operators.

Qualifications:

• 2 years of experience in an administrative role.
• Excellent verbal, written, and interpersonal communication skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Capacity to work independently, multi-task, and work under time restraints.
• Ability to pass a pre-employment drug screen and criminal background check.

Personal Characteristics:

• Holds oneself accountable for their own results and displays a commitment for the results of the team.
• Desires to pursue excellence and fulfill position requirements in such a way to further the goals of the organization.
• Committed to service excellence; establishes and maintains effective working relationships.
• Acts with integrity in all actions, demonstrating honesty and fairness in all activities and striving for excellence in all matters of ethical conduct.
• Demonstrates respect for all individuals; fosters openness and trust.
• Embraces change, never being content with the status quo; understands that success can only be achieved through change.

Job Responsibilities:

• Ensure data entry and records pertaining to safety and compliance are accurate, in place, and properly organized.
• Monitor documentation to ensure it is turned in on time and thoroughly reviewed for accuracy.
• Conducts log audits and provides log support at all facilities to ensure audits are being completed and documented appropriately.
• Maintain internal systems and procedures specific to the company’s regulatory compliance data and processes.
• Compiles Borrowed Driver documents and secures itineraries for these drivers.
• Provides Record of Duty Status (RODS) audit and support to Motorcoach Operators and Operations Departments at all facilities.
• Provides process/procedure improvement recommendations to Supervisor.
• Represents the All Aboard America! brand in a positive manner to all individuals; is an advocate for the Company.
• Follows all Company policies and procedures.
• Other duties as assigned.

This full-time position offers great benefits:

• Competitive pay
• Paid time off (start accruing immediately)
• Paid holidays
• Competitive medical, dental, vision insurance plans
• 401(k) retirement plan with generous match
• Accident & critical illness plans
• Short-term and Long-term disability plans
• Employee Assistance Plan
• Legal Shield
• Discount program
• Consistent schedule

For expedited consideration, apply directly on our web site https://jobs.allaboardamerica.com/administrative-assistant-safety-and-training/job/27236024

At All Aboard America, we value a diverse, inclusive workforce and provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Similarly, All Aboard America will not tolerate discrimination or harassment based on any of these characteristics. We are committed to celebrating all dimensions of diversity in the workplace equally and ensuring that everyone feels a sense of inclusion and belonging. We also aim to extend this commitment to the partners we work with and the communities we serve. We are constantly listening, learning, and evolving to improve on these principles. We are proud of our collaborative culture. Our diverse employee population enables us to connect with our customers and turn their feedback into meaningful action. Our culture attracts top talent with shared values and forms the foundation for a great place to work!

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What is your desired pay?

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 2 years (Preferred)
• Administrative Assistant: 2 years (Required)

Language:

• English (Required)

Work Location: In person