Grant Accountant

GENERAL SCOPE:

The Grant Accountant provides quality and professional work efforts in support of and in conjunction with the Accounting department staff. This work is performed under the supervision and facilitation of the Executive Director (ED) and the Director of Accounting (DOA). The Grant Accountant performs grant reporting, reconciling and funding requests, cash management, and general ledger functions. The position provides support the day-to-day operation of the agency and the accounting department as directed by the ED and DOA. The Grant Accountant position is responsible for the knowledge of and adherence to agency policy and procedure and all applicable statutory regulations.

QUALIFICATIONS: (Education/Experience)

• A Bachelor of Science degree in Accounting is required.
• Two (2) to four (4) years of relevant work experience to the job responsibilities is preferred.
• Proficient use of office technology: MS Office Products, Integrated accounting/computer software programs (such as MIP Fund Accounting), calculator, fax, copier, etc.
• Exhibit basic time management skills to function under daily work requirements.
• Develops a working knowledge of HRDC programs and services and accurately assesses customer needs and makes appropriate referrals to internal and external programs.
• Ensures the qualitative and quantitative achievement of program activities in concert with established program goals and objectives.
• Familiar with general nonprofit work environment and government regulations.
• Know and support the agency’s Mission and Value Statements within the context of the accounting department.
• Maintain knowledge base of applicable federal, state and local laws relevant to job responsibilities.
• Maintain knowledge base of current accounting software as required to perform job responsibilities.
• Maintain knowledge base of federal grant management requirements not limited to all applicable Office of Management Budget (OMB) releases.
• Maintain a professional demeanor with associates, peers, subordinates, vendors, customers and all others that the job provides an opportunity to meet.

RESPONSIBILITIES:

• Prepares all required internal and external reporting for agencies grants: federal and state.
• Prepares all required internal and external reporting for agencies non-grant funding sources.
• Generates periodic journal entries (JE) associated with funding reconciliations.
• Coordinates all activity for agency funding sources for annual reconciliations and reporting and grant closeout.
• Responsible for maintaining all sources required to provide reports and funding requests.Example; web portals for uploading quarterly reports and funding requests.
• Assists Budget Analyst with program/budget reconciliations as required.
• Reconciles general ledger trial balance accounts as assigned by the Director of Accounting within skill set level.
• Prepares audit reconciliations and schedules as required for the annual audit.
• Prepares and submits all required accounting reports and cash requests in a timely, accurate, and efficient manner.
• Develops a monthly/quarterly accounting calendar.
• Performs monthly financial closings in accordance with system software guidelines and agency timetables.
• Manages and maintains the ADP Payroll module in accordance with ADP procedures and agency policy and procedures. ADP procedures are located in the Payroll module and the ADP Support portal. Files include but are not limited to: Employee: Position, Pay rates, Deductions/Deposit, Taxes and Liens; Utilities: Log files, imported data/files; Setup: pay data grids and validation tables. For complete listing of system requirements, reference ADP Payroll module.
• Validates all Time and Attendance records imported to payroll.
• Prepares Time and Attendance batch control logs to audit Payroll reports.
• Processes bi-weekly payroll routines according to ADP requirements.
• Submits, monitors and makes necessary adjustments to prepare final payroll batch.
• Reviews payroll audit reports with Director of Finance before transmitting payroll.
• Responsible for and coordinates with ADP Payroll Support team required maintenance to payroll records.
• Provides DOA cash requirements report to fund payroll.
• Distributes payroll documents as required.
• Files and maintains all payroll reports received from job stream and from ADP.
• In conjunction with DOA prepares feasibility analysis for accounting software upgrades as needed.
• Promotes and supports the agency’s Core Values (T*eamwork, Honesty, Respect, Innovation and Growth, Value of People, and E*ffort and Commitment) in their day to day work.

WORKING CONDITIONS:

• A non-union, Salary Exempt, non-supervisory position.
• Typically, Monday – Friday 8:00 a.m. – 4:00 p.m., 40 hours per week.
• Must have flexibility to work beyond an 8-hour day/40-hour week.
• Out-of-town travel may be required per program needs and operations.
• Noise level is in-line with a typical office setting.
• Have the ability to lift up to 50 lbs.

NOTICE:

All applicants must submit an HRDC Employment Application, resume and cover letter of interest which indicates how their work or educational experience meets the qualifications of the position. HRDC applicants who are union employees and applying for another union position must also submit copies of their two most recent performance evaluations.

SUBMIT APPLICATIONS TO:

HRDC Personnel Office
125 Virginia Ave
Cumberland, MD 21502

HRDC - AN EQUAL OPPORTUNITY EMPLOYER AND VETERANS ARE ENCOURAGED TO APPLY

Job Type: Full-time

Pay: $40,000.00 per year

Work Location: In person

Salary : $40,000 - $0