SECRETARY, FULL TIME (#444)

PRIMARY FUNCTION:

     To perform a variety of general office clerical duties and serve as office receptionist.

QUALIFICATIONS:

• Must have high school diploma or GED equivalent;
• Knowledge of basic office procedures, bookkeeping practices, and the operation of office equipment including computers.
• Evidence of (a) satisfactory prior experience as a secretary/receptionist, (b) a sense of responsibility, and (c) a reliable previous work attendance record.

REPORTS TO:           Principal or designee

PERFORMANCE RESPONSIBILITIES:

1. Maintain and respect confidentiality of student and school personnel information.

1. Receive incoming calls; take accurate messages and route to appropriate staff in a courteous and professional manner.

1. Receive and assist outside visitors, students, bus drivers and other employees

1. Sort and route all incoming and outgoing mail

1. Demonstrate sound decision making and judgment.

1. Possess a thorough knowledge of staff responsibilities within the work site

1. Distribution of student discipline letters in a timely fashion.

1. Assist Principal/Assistant Principals with student handbook preparation, distribution of sporting event/school calendars, etc

1. Be prepared to assist substitute teachers when they report to main office.

1. Responsible for student attendance processes in the absence of an attendance secretary.

1. Remain current in skills necessary for assignments, including technology.

1. Deal with problems and emergency situations in a reasonable and appropriate manner

1. Create a pleasant and professional atmosphere.

1. Complete assigned tasks on time and accurately.

1. Perform other duties as assigned by the building administrator.

EQUIPMENT USED:

Use typewriter, computer, printer, copier, scanner, calculator, fax machine, and other equipment as needed.

TERMS OF EMPLOYMENT:

Twelve-month contract, non-exempted FLSA status; salary to be established annually by the School Board.

EVALUATION:

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified personnel.

WORKING CONDITIONS:

     Mental Demands:

     Reading; ability to communicate effectively (verbal and written);

     Ability to operate multiple types of office machines;

     Ability to work with employees in stressful situations;

     Ability to meet established deadlines; and

     Ability to maintain accurate and audible records.

     Physical Demands/Environmental Factors:

     Repetitive hand motions; prolonged use of office equipment

It is also anticipated that some stress will be associated with this position primarily due to deadlines and irregular workflow.  It is necessary that the individual have the capacity to remain calm, considerate and tactful.

Approved by School Board:  May 9, 2005

Amended:  September 3, 2014

Amended:  February 15, 2021