Office Coordinator

ROLE TITLE: Office Coordinator

POSITION REPORTS TO: Executive Director of Career Education

APPLICATION DEADLINE: Open until Filled
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Summary of Position:

The Office Coordinator works closely with the Executive Director and other members of the professional and student staff to ensure a welcoming and productive environment for all who work within and engage with the center. Regular responsibilities include front office administrative tasks, the ongoing maintenance of system approvals of employers and users within career center programs, and facilitating effective scheduling, communications, and workflows of the center.

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What you will do in this role:

As the Office Coordinator, you will:

• Support operations and engagement initiatives of the center in a way that ensures a welcoming and productive environment for all who work within and engage with the center. Serve as an attentive frontline professional for students and other stakeholders while maintaining office services, regular communications with internal and external stakeholders, system approval responsibilities (i.e. Handshake), room reservations, project/program workflows, and related tasks.
• Provide daily operational support to the Executive Director: process routine correspondence and incoming/outgoing mail, monitor and maintain the budget and purchasing reconciliations; maintain confidential office files; support the drafting and delivery of reports, memos and other communications. Manage Executive Director’s schedule. Prepare minutes, reports and supporting materials as needed.
• Support student employment efforts within the center, including supervising student workers and the regular coordination of communications between parties.
• Maintain duties as the primary scheduler and event planning facilitator of a variety of meetings, appointments, and on and off-campus events and plans. Coordinate catering needs and travel plans and purchasing for center colleagues.

Job Postings

• Requirements include strong organizational, communications, project management, and customer service skills.
• Position will start out as part time, up to 30 hours a week and with growth of the position, full time could be an option.

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YOUR EXPERIENCE

• Minimum of 1 years of relevant experience in an office environment.
• High school diploma or GED required, Preferred Associates or Vocational/Technical school degree
• Knowledge of Microsoft Office Suite, Google products, Social Media
• Preferred experience in Career Services, but not required.
• Track record of achieving exceptional results.

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YOUR FUTURE TEAM

The Center for Career and Professional Development team’s mission is to prepare students for meaningful lives and support alumni experiencing career transitions. We do this by leading and leveraging career development programs, resources, and opportunities, while collaborating within an ecosystem of alumni, colleagues, and employers.

The team works with students, alumni, employers, faculty, and staff in ways that promote career coaching and exploration, alumni and employer engagement, and career readiness.

As an institutional driver for equity and inclusion, we seek to create a welcoming environment that promotes a sense of belonging for all. We strive to level the playing field through a proactive approach that decreases barriers and increases access and opportunities for students.

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YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.

The expected minimum salary range for this position: $15.00 an hour.

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THE HIRING PROCESS

With this position, there is no application deadline. We hope to have the ideal candidate hired by February 1, 2024, although a start-time may be later than this, depending on a candidate’s availability. We could also have a start date that is sooner than February 1, 2024. For certain positions, finalist candidates can expect to engage in interviews either in person or via online meetings. Candidates will also have the opportunity to read more about the current work and share thoughts during the interviews.

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TO APPLY

Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 or by e-mail. An offer of employment is contingent upon the successful completion of a background check.

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Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2022 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges — and one of the top 25 best for undergraduate teaching.

Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Visit the Allegheny College Web Site at www.allegheny.edu

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Office: 1 year (Required)

Ability to Commute:

• Meadville, PA 16335 (Required)

Ability to Relocate:

• Meadville, PA 16335: Relocate before starting work (Required)

Work Location: In person