What are the responsibilities and job description for the AP Specialist position at Alma Lasers?
Job Description
Accounts Payable Specialist
Summary
The Accounts Payable Specialist compiles and processes accounts payable and prepares checks and electronic payments. Someone who will be successful in this position will be a self-starter that is hungry to learn more. The Accounts Payable Specialist should have strong Excel skills.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Full-Cycle accounts payable with 3-way matching
- Preparation of check runs and electronic payments
- Maintenance of all accounts payable reports and files
- Review of employee expense reports to ensure adequate receipt documentation and to ensure that charges are within company policy
- Download of ERP reports into excel as needed for analysis or additional information
- Assist in month-end closing
- Daily reconciliation of payments
- Processing of intercompany invoices
- General Ledger (GL) accruals for outstanding internal expenses
- Quickly process referral fee and marketing allowance payouts
- Maintain good standing with all vendors
- Sorts, categorize, and codes in GL
- Creates and maintains vendor files with proper documentation and backup, including vendor records
- Updates ERP system with vendor updates and additional vendor management as necessary
- Additional projects as related to accounting close, financial metrics, and internal controls, as assigned
Competencies
- Initiative self-starter
- Problem Solving/Analysis
- Organizational Skills
- Communication Proficiency
- Ability to retain large amounts of information
Education and Experience Required
- Degree in accounting or equivalent experience
- 3 years of AP experience
Skills Required
- Positive attitude and approach to the job responsibilities and the Alma team
- Microsoft Applications (MS Office, Excel, PowerPoint, and Outlook)
- Oracle NetSuite ERP experience preferred but not required
- Concur experience preferred but not required
- Excellent organizational skills
Supervisory Responsibility
This position has no direct reports but assists in mentoring peers and other departments as needed.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and printers. The employee must be able to sit or stand for 8 hours plus.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to sit, stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Authorization
Documentation showing eligibility to work in the United States will be required.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Alma Lasers, Inc. is an Equal Opportunity Employer M / F / Disability / Veteran
