What are the responsibilities and job description for the AAC Flt Ops Coordinator position at Aloha Air Cargo?
Key Responsibilities:
1. Assists the Director of Flight Operations as Flt Ops liaison with Employee Services, including, but not limited to: Payroll, Workmen’s Compensation, Vacation/Sick Leave accruals and Flight Operations employee in and out processing.
2. Oversees office operations to ensure staff are provided sufficient equipment and supplies to operate efficiently and appropriately in their positions.
3. Orders and maintains inventory of supplies for Flight Ops (i.e. ACM Forms, uniform items, etc.)
4. Assists Director of Flight Operations with employees within Flight Ops department as follows:
a. New Hires
i. Prepare for new hires, individual folders for Admin and training, input information into training database, Flight Ops database for pilots.
ii. Prepare Acknowledgment sheets from Flight Ops database for pilot acknowledgements of Pilot Admin Orders, Pilots Memos and Pilot Ops. Orders.
iii. Assist with PowerPoint presentation to new hires regarding FO department. This entails everything related to FO, i.e. scheduling, pay, etc.
b. Crew Members (Pilots)
i. Ensure pilots are current.
ii. Consult with pilots on uniforms and order as necessary from vendor.
iii. Track uniform order. When received, prepare uniform packages for pilots to start flying.
iv. Ensure pilots are equipped with supplies necessary to fly
v. Check with Emp. Services and Chief Pilot that all necessary PRIA/PRD and documents have been received for pilots to start IOE.
vi. Assist with daily scheduling of pilots.
vii. Assist with Training and Travel Coordination for Flt Ops Team.
5. Reviews daily GANTTS for Payroll processing.
6. Reviews CMS-Pilot records for crew duty times, landing currency.
7. Inputs/maintains schedule data into payroll systems.
8. Ensures compliance with flight/duty time limitations as provided in the collective bargaining agreement and Federal Aviation Regulations and review with Crew Scheduling
9. Responsible for ensuring information, records and planning documents are maintained as necessary to provide effective scheduling of pilots.
10. Performs other duties as assigned by the Director of Flight Operations.
Minimum Qualifications:
• Must be able to pass a pre-employment drug test, 5-year background check, 10-year criminal history check and security threat assessment.
• High School Diploma or GED required; some college coursework preferred.
• Minimum of two years administrative experience required.
• Accounting experience preferred.
• Airline experience preferred.
• Scheduling experience preferred.
• Experience with common office equipment (fax machine, copier, and color printer)
• Must possess general office skills with the ability to assume responsibility without direct supervision, manage time appropriately, demonstrate a high level of organizational skills and work well under pressure.
• Must maintain a high degree of confidentiality.
• Must have the ability to communicate effectively and respond verbally and in writing to management and peers.
• Good working knowledge of and experience with Microsoft Office (Word, Excel, Access, Power point, and Outlook).
• Must be proficient in the English Language.
Note:
Aloha Air Cargo reserves the right to alter the content of this job description, after consultation to reflect changes to the job or services provided, without altering the general character or level of responsibility. The duties described in this job description must be carried out in a manner which promotes equality of opportunity, dignity and due respect for all employees and service users and is consistent with Aloha Air Cargo’s Equal Opportunities Policy. Aloha Air Cargo is an Equal Opportunity Employer Male/Female/Veterans/Disabled.
