EXPERIENCED EVENT PLANNER

Event Planning Specialist - State of Hawaii

• Develop and nurture relationships with vendors and venues to craft and implement leading event location and design for all events.
• Must stay current and lead in logistics, design, and production trends. Must be a solutions-oriented, "Can DO", positive team player who can demonstrate the ability to identify and solve operational hurdles.
• Follow comprehensive Standard Operating Procedures (SOPs) and may be asked to train future staff using these standards.
• Execute various events at different venues across the island
• Hybrid remote work space with a minimum of 2 days in office & work from a productive home space.

• Coordinate with internal staff, clients, vendors, and others to establish specifics for events. Act as liaison to clients and company throughout the discovery, planning, execution and wrap up processes;
• Research resources and add to vendor list, attend site visits and update or add site information to data base, and lead pre-event operations meetings to thoroughly explain and share documents for a flawless execution of event;
• Plan and facilitate all logistics including, but not limited to contract negotiations, venue knowledge and contract preparation, create presentation materials such as mood boards, catering and menu creation
• Oversee client experience from initial communication, discovery session, proposal and invoice creation, pre event operations meeting (timeline, pull sheet), event day execution and breakdown and post-event recap. Guarantee a high-level service throughout all phases
• Own the client and event and know answers to questions

• MUST have off site event planning and catering experience
• Minimum of 2 years experience in event planning, operations and execution;
• Communication skills: Demonstrated exceptional listening, speaking, and writings kills;
• Attention to detail: Your ability to notice the most minute details of an event, from the typeface on the invitations to the kind of salad that will be served at the reception, is essential;
• Coordination and collaboration: Demonstrated ability to work alongside other people and adjust your actions to meet the event expectations;
• Problem-solving skills: Demonstrated ability to solve problems and maintain composure when doing so.
• Experience producing events at multiple different locations highly desirable
• Must be available to work nights, evenings, and weekends as necessary.
• Must be able to lift, carry and assemble heavy furniture and equipment.
• Must be able to sit for long periods of time
• Must have reliable transportation & Updated Drivers License

• Bachelor's degree in event management or a related discipline
• Experience in marketing and/or public relations
• Proficient with the Event/Catering Management System (CaterEase or Total Party Planner)
• Flexibility to travel to neighbor islands, as needed
• Enthusiastic personality and strong public speaking skills.
• The ability to lift, carry and assemble heavy furniture is required for set-up and breakdown